Office Administrator - Air Dominance Program Area

Description Do you thrive in a dynamic, team-based environment that involves multi-tasking and thinking on your feet?

Are you a superb, results-oriented worker with a positive attitude and a real passion for helping others?

Do you desire important work that supports our internal team and government sponsors? If so, we're looking for someone like you to join our team at APL!

We are seeking a highly organized self-starter to provide administrative and programmatic support for the Air Dominance Program Area Manager (PAM) and Program Managers (PMs). You'll be part of a multi-disciplinary team pursuing ground breaking solutions for complex national security challenges.

You will play an active role in team communications and knowledge management. As the Air Dominance Program Area Office Administrator, you will... Play an integral role in strategic and operational duties for all program/project planning efforts within the Air Dominance Program Area.

Communicate with sponsors and government counterparts to schedule classified conferences, workshops, and exercise participation.

Lead all of the planning, logistics, and execution for routine sponsor meetings, CVTCs, and large sponsor conferences and symposia (i.e., schedule room, food, track clearances, draft agendas, assemble briefs, push slides, etc.); Serve as a meeting facilitator adjusting to dynamic events, taking notes, and compiling action items. Provide calendar and scheduling support for the Air Dominance Program Area Manager, Program Managers and program teams.

Assist in the compilation of various data calls for the Program Area Manager (PAM) and PMs, and manage and track task execution; Coordinate internal program reviews, working closely with the Program Managers (PMs); Assist with other program documents and templates as required; Proofread and format documents and presentations at the request of the PAM and PMs.

Lead the management of the program office to include purchasing and reconciling equipment, materials, and supplies; booking travel and processing travel reimbursements; Lead property audits as the group property administrator. Build shipping authorizations.

Organize group morale events and take the lead in contributing to a positive team environment and culture.

Contribute to program security processes and serve as the group security rep to ensure all relevant procedures are followed for the safe handling of classified information. Manage the transfer of data and information as the Program Area's Data Transfer Agent representative.

Perform other duties as assigned to include assisting the Operation Coordinators in identifying, implementing and ensuring compliance with Quality Management System (QMS), data archival procedures and Security Assurance processes relevant to Program Area's work.

Take on other tasks as needed, ensuring the operational success of the Program Area and Mission Area.

Collaborate with branch and cross sector administration teams to enhance productivity and effectiveness to streamline and innovate administrative processes. Qualifications You meet our minimum qualifications for the job if you... Possess an Associate's degree or equivalent level of experience, with a minimum of 5+ years of relevant administrative/programmatic support experience.

Have a proven ability to work on complex and multiple administrative and program tasks independently with little supervision, and willingness to take on additional work and challenges and develop new skills. Are proficient in the MS Office suite in order to produce high-quality documents, spreadsheets and presentations. Are capable of demonstrating independent judgment, interacting and communicating effectively with group and program supervisors, leadership, and external contractors and sponsors.

Have strong attention to detail with excellent written and oral communication skills Can pro-actively forecast, initiate, manage, and lead program area tasking. Can support occasional irregular working hours, willing to work in closed areas as needed and travel as needed to meet emergent needs. Are able to obtain a TS/SCI level security clearance.

If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship. You'll go above and beyond our minimum requirements if you... Hold a BA/BS degree in business, economics or another pertinent field, or equivalent level of experience.

Have prior experience with APL-specific Practices and Procedures, software, and databases (e.g. Data Warehouse. RMIS, EBSS, etc..). Have prior experience providing administrative support to program managers and program groups.

Are an advanced user of Microsoft Office Suite and APL applications Hold a current Top Secret or higher-level clearance. Why work at APL? The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges.

While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates. At APL, we celebrate our differences and encourage creativity and bold, new ideas.

Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

About Us APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas.

In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone's voice is heard are we empowered to be bold, do great things, and make the world a better place.Do you thrive in a dynamic, team-based environment that involves multi-tasking and thinking on your feet?

Are you a superb, results-oriented worker with a positive attitude and a real passion for helping others?

Do you desire important work that supports our internal team and government sponsors? If so, we're looking for someone like you to join our team at APL!

We are seeking a highly organized self-starter to provide administrative and programmatic support for the Air Dominance Program Area Manager (PAM) and Program Managers (PMs). You'll be part of a multi-disciplinary team pursuing ground breaking solutions for complex national security challenges.

You will play an active role in team communications and knowledge management. As the Air Dominance Program Area Office Administrator, you will... Play an integral role in strategic and operational duties for all program/project planning efforts within the Air Dominance Program Area.

Communicate with sponsors and government counterparts to schedule classified conferences, workshops, and exercise participation.

Lead all of the planning, logistics, and execution for routine sponsor meetings, CVTCs, and large sponsor conferences and symposia (i.e., schedule room, food, track clearances, draft agendas, assemble briefs, push slides, etc.); Serve as a meeting facilitator adjusting to dynamic events, taking notes, and compiling action items. Provide calendar and scheduling support for the Air Dominance Program Area Manager, Program Managers and program teams.

Assist in the compilation of various data calls for the Program Area Manager (PAM) and PMs, and manage and track task execution; Coordinate internal program reviews, working closely with the Program Managers (PMs); Assist with other program documents and templates as required; Proofread and format documents and presentations at the request of the PAM and PMs.

Lead the management of the program office to include purchasing and reconciling equipment, materials, and supplies; booking travel and processing travel reimbursements; Lead property audits as the group property administrator. Build shipping authorizations.

Organize group morale events and take the lead in contributing to a positive team environment and culture.

Contribute to program security processes and serve as the group security rep to ensure all relevant procedures are followed for the safe handling of classified information. Manage the transfer of data and information as the Program Area's Data Transfer Agent representative.

Perform other duties as assigned to include assisting the Operation Coordinators in identifying, implementing and ensuring compliance with Quality Management System (QMS), data archival procedures and Security Assurance processes relevant to Program Area's work.

Take on other tasks as needed, ensuring the operational success of the Program Area and Mission Area.

Collaborate with branch and cross sector administration teams to enhance productivity and effectiveness to streamline and innovate administrative processes.