Office Administrator

Position: Office Administrator

Status: Full-Time (40 hours per week, full benefits)

Reports to: Associate Director, Operations (FMC) and People and Culture Director (IO)

Salary Grade: Coordinator

Work Status: Hourly/Non-Exempt

Hourly Rate Range: $24-$26.44/hour

Location: Washington, D.C.

Job Type: On-Site, In-Office Required (Remote days will be possible on occasion, but in-office is the norm)

ABOUT US

Issue One is committed to strengthening U.S. democracy through reforms to create an inclusive political system. The Association of Former Members of Congress (FMC) is a bipartisan nonprofit promoting public service, civic engagement, and international democracy partnerships. This role uniquely serves both organizations to ensure seamless office operations and administrative support in a shared workspace.

POSITION

We are seeking a proactive and highly organized Office Administrator to support day-to-day operations for both Issue One and FMC. This individual will divide their time between the two organizations, working with clear schedules and defined responsibilities to ensure each office runs smoothly and efficiently. This role requires a dependable team player who can adapt to hybrid office environments and varied operational needs. This role is ideal for someone early in their administrative career or for someone looking to transition to a less intense administrative/finance role to enjoy a more significant work/life balance.

Responsibilities

General Office Management (50%)

• Oversee office operations, including maintaining common areas, managing supply inventories, and ensuring the office environment is presentable and well-stocked with supplies, snacks, and drinks.
• Serve as the primary point of contact for facilities-related issues, coordinating with building management and external vendors as needed.
• Assist with planning and setting up in-office meetings, including reserving meeting space, coordinating technology setup, and arranging catering.
• Manage both organizations' incoming and outgoing mail, courier services, and deliveries.
• Support hybrid work arrangements by ensuring staff have access to needed equipment and resources both in-office and remotely.

Administrative Support (50%)

• Assist with scheduling meetings, travel arrangements, and expense reporting for staff when needed.
• Support operational and HR processes, such as updating contact lists, maintaining filing systems, and handling routine administrative tasks.
• Collaborate with team members to provide logistical support during events, including setup, vendor coordination, and other hands-on tasks.
• Other tasks may be assigned. There is no task "beneath" the Office Administrator because they have their hand in everything, but every task will be connected to their overall work.

Shared Responsibilities

• Act as a bridge between Issue One and FMC to manage overlapping operational tasks and ensure smooth communication between the two organizations.
• Maintain and adhere to a clear, structured schedule that outlines responsibilities for each organization to avoid conflicts and maximize efficiency.
• Participate in cross-functional projects and initiatives that enhance the overall effectiveness of both organizations' operations.

Job-Related Experience

• Prior experience in office management, administrative support, or a similar role is highly desirable.
• Proven ability to maintain accurate records, manage inventory, and perform administrative tasks efficiently.

Job-Related Knowledge, Skills, and Abilities

• Excellent communication skills, both written and verbal.
• High computer proficiency, particularly with Google Workspace, Excel, and Mac iOS, Microsoft 365, Canva, Slack, and Adobe.
• Strong organizational skills with high attention to detail and the ability to multitask.
• Customer service-oriented mindset with the ability to interact professionally with staff, external stakeholders, and vendors.

Structure and Location

This is a full-time, fully benefited position requiring 40 hours per week. The role is based in Washington, D.C., with in-office attendance required. Once the 90-day probation period is over, periodic remote days are possible. These will be discussed with the Office Administrator at a later date.

Benefits

Issue Ones offers comprehensive benefits to support staff health and well-being, including:

• Fully covered platinum health insurance plans with contributions toward family premiums.
• Paid holidays, vacation, personal time, and office-wide closures.
• Commuter and work-related travel reimbursements.
• Wellness stipends and student loan assistance.
• Opportunities for team building and professional development.

Tentative Recruitment Timeline

• February 18-28: The position is posted, and resumes are collected
• March 3-5: Resumes are screened and top candidates are identified for interviews.
• March 6-11: First-round panel interviews take place.
• March 12-14: Second-round panel interviews with finalists take place.
• March 17: Preferred candidate named and the role offered (contingent on a background check and verification of all educational credentials).
• April 1-New candidate begins (flexible start date)

Special Note: While our organizations will do their best to follow the above timeline, there are instances where the selection process is shortened or delayed due to circumstances beyond our control. The organizations will do their best to update all selected candidates on any changes to the timeline. In addition, while resumes may be submitted after February 28, there's no guarantee they will be screened for a potential interview.

DEI Philosophy and Self-ID Questionnaire

Diversity, equity, and inclusion (DEI) drive everything we do. We celebrate each individual's unique perspectives and experiences to our team. Your voice matters to us, and we're committed to creating an environment where everyone feels valued and respected.

As part of our ongoing DEI efforts, we invite all applicants to complete our self-identification questionnaire voluntarily. Rest assured, your responses are confidential and have no impact on your job application. This survey helps us better understand our diverse community, ensuring everyone has equal success opportunities.

Due to the volume of applications, we will, unfortunately, be unable to acknowledge receipt of all applications. No phone calls, please.

Issue One is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities and all other employment laws and regulations. We intend to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), reproductive health decisions, marital status, personal appearance, matriculation, political affiliation, credit information, employment status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, status as a victim or family member of a victim of domestic violence, a sexual offense, or stalking, homeless status, or any other status protected by federal, state, or local laws. Issue One is dedicated to the fulfillment of this policy in regard to all aspects of employment, including, but not limited to, recruiting, hiring, placement, transfer, training, promotion, rates of pay, fringe benefits, and other compensation, the application of disability and/or temporary disability policies, termination, and all other terms, conditions, and privileges of employment.