Office Administrator - Department Of Dance

Office Administrator - Department of Dance

College of Fine and Applied Arts, University of Illinois Urbana Champaign

Job Summary

Under supervision of the Assistant Head of Programs, initiate and coordinate office support functions required for the effective implementation of administrative policies of the Department of Dance.

Duties & Responsibilities -

Calendar Management and Communication -

• Participates in the analysis, design, and implementation of office information and communications systems (Departmental Timeline, Space Charts, Departmental Weekly Updates, Departmental Calendars).

• Supports the Department Head in the following ways: oversees calendar, schedules appointments, and prepares necessary meeting materials.

• Answers inquiries that require clarification around administrative, departmental, and programmatic policies and procedures for faculty, staff, students, visitors, and the public.

• Records and transcribes departmental business as needed.

• Serves as the first point of contact for the department: Greets visitors, answers telephone calls, receives incoming mail, relays calls and messages to appropriate staff, responds as appropriate or re-directs inquiries to the appropriate parties as needed.

• Supervise, plan, and coordinate the technical aspects of Dance at Illinois spaces.

• Liaison with student RSO groups and other community groups regarding studio space requests and rentals.

• Generate space calendars in consultation with the Chair.

Administrative Support -

• Serves as primary administrative support for the department.

• Coordinates and expedites necessary actions regarding organizational activities and travel.

• Develops and implements procedures and recordkeeping systems to support the administrative functions performed by the department.

• Prepares reports for department Head as needed.

• Oversees management of guest artist apartment.

• Update, maintain, and coordinate department distribution lists, databases, and departmental records.

• Supports the Assistant Head as liaison with the Performing Arts Service Center business office and Human Resources Service Center as needed including submitting appointments, purchase needs, and other supported functions.

• Submits facility work orders and manages unit equipment.

• Purchases supplies and food in support of student, faculty or recruitment activities etc.

Additional Physical Demands

As a public-facing figure, this Office Administrator must be able to communicate effectively while navigating the nuances between research and teaching amongst academic, professional, and community populations. The ideal candidate will be able to articulate their appreciation for dance as a vital cultural component of our society.

Required Qualifications -

• High school diploma or equivalent.

• Any one of the following from the categories below:

• Four years (48 months) of work experience comparable to the third level of this series.

• Two years (24 months) of work experience comparable to the fourth level of this series.

Preferred Qualifications -

• BANNER certified.

• Demonstrated experience with Microsoft Word, Excel, Google Docs, and Box, among others.

Knowledge, Skills and Abilities -

• Detail oriented and able to meet deadlines.

• Creative thinker/problem solver who can self-motivate and prioritize tasks.

• Strong communication skills both verbally and written.

• Skilled in interacting with a wide range of populations from students to faculty, staff, and the general public.

• An interest in social media development.

• Fundamental Graphic Arts skills.

Appointment Information

This is a 100% full-time Civil Service 3253 - Office Administrator position. The expected start date is as soon as possible after the close of the search. Minimum salary for this position is $44,850. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.

Employees hired into this position will be expected to work on-site at the University of Illinois Urbana Champaign campus on a full-time basis.

Work authorization sponsorship is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 1, 2024. Upload a cover letter, resume (including month/year employment dates), contact information for three professional references, and transcripts or proof of degree (if applicable).

Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Laura Williams at lauraw@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1024078

Job Category: Administrative Support

Apply at: https://jobs.illinois.edu