Office Administrator III

Granite Construction Inc Chesapeake , VA 23326

Posted 4 weeks ago

Building a career at Granite may be the most valuable thing you could do...

Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you've come to the right place!

Since 1922, Granite Construction has continued its long standing commitment to building some of America's largest infrastructure projects including highways, bridges, dams, rail, and power. Recognized as one of the top 25 largest construction companies in the U.S., Granite specializes in complex infrastructure projects and provides award-winning construction services in mining, earthwork, water/sewer, power, tunneling, rail, highway and bridge construction. Granite also produces construction materials-sand, gravel, ready-mix, recycled asphalt product and asphalt concrete, and is a proven leader in alternative procurement project delivery.

At Granite, our employees are our most valued asset and we are passionate about retaining, developing, and recruiting the best talent available. Our employees reflect our core values: Honesty, Integrity, Fairness, Accountability, Consideration of Others, Pursuit of Excellence, Reliability Safety and Citizenship and we are continuously looking for individuals who possess a winning attitude and share our Core Values. In exchange, we help you build a career that no other company can duplicate. You will be part of a learning culture, where teamwork and collaboration are encouraged, excellence is rewarded, and diversity is respected and valued. Add our award winning safety program, ethics, reputation, and a commitment to continuous improvement and you'll see that we are building more than infrastructuretogether, we are building your future.

General Summary

This position is responsible for performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.

Essential Job Accountabilities
1.Responsible for performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
2.Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
3.Assist the Office Manager and/or Business Manager with the training of office/administrative staff to ensure compliance, optimal efficiency and proper development in all areas, including understanding and supporting safety initiatives to ensure a safe work environment
4.Supervise the processes and review the work of other office staff to ensure accuracy and compliance with company policies.
5.Approval of A/P batches to ensure accuracy.
6.Interact and act as the point person to field operation management and assist them with inquiries to ensure productive work environment.
7.Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
8.May perform job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
9.May assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes-Oxley requirements.
10. Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety and Construction Materials to ensure accuracy of information.
11. Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.

Education and Work Experience

  • High School diploma or Equivalent required

  • BA or Associates degree or equivalent experience (2-4 years administrative/office experience)

  • 2 years accounting experience preferred

Knowledge, skills, and abilities

  • Detailed knowledge of company operations, organizational procedures, and personnel.

  • Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.

  • Must demonstrate ethical and professional business practices.

  • Must have effective verbal and written communications skills.

  • Ability to work independently.

  • Ability to work well under pressure.

  • Ability to problem-solve.

  • Ability to handle multiple tasks and respond with a sense of urgency as required.

  • Detail oriented and excellent organizational skills.

  • JD Edwards World/One World.

  • 10 key by touch.

  • JWS Material Billings System (preferred).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

  • Ability to abide by Granite's Code of Conduct on a daily basis.

  • Team player.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite Construction is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and a Drug-Free Workplace. For additional information on applicant/employee rights please click here.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

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