Office Administrator | Hillsboro

Description

Join our dynamic team as an Office Administrator for a tradeshow and exhibit company, where your role is the secret ingredient to ensuring our office runs like a well-oiled machine! You'll be the go-to person, providing essential support and tackling a variety of projects with enthusiasm.

With your keen sense of tone and urgency, you'll be the communication champion, spreading important updates throughout the office. We rely on your trustworthiness and incredible competence to keep things running smoothly. From offering support in countless ways to being a reliable problem-solver, you'll be the hero we all need. Get ready to be a part of an exciting and vibrant workplace where no two days are the same!

RESPONSIBILITIES

• Office Management: Oversee the daily operations of the office, maintaining a clean and organized workspace. Manage office supplies, equipment, and inventory, ensuring that everything is adequately stocked, clean, and in working order.

• Administrative Support: Provide administrative assistance to the team, including scheduling appointments, coordinating meetings, and managing calendars.
  
  Prepare and distribute correspondence, reports, and presentations as needed. Handle incoming and outgoing communications, including phone calls, emails, and mail.

• Data Management: Maintain accurate and up-to-date records and databases related to clients, vendors, and exhibitors.
  
  Assist in the creation and management of contracts, invoices, and purchase orders. Ensure confidentiality and security of sensitive information.

• Office Catering and Events: Coordinate the office catering and events, being the go-to person for making sure our meetings, events, and Friday happy hours are a success. From organizing meals for important gatherings to planning epic summer and holiday parties.

• Travel and Accommodation Arrangements: Coordinate travel arrangements for the team, including booking flights, hotels, and transportation.
  
  Prepare itineraries and provide necessary travel information. Manage travel-related expenses and reimbursements.

• Event Documentation: Support the team in gathering and organizing event-related documentation, including contracts, permits, insurance certificates, and compliance requirements.

• Miscellaneous Tasks: Handle general office tasks, such as filing documents, processing invoices, and maintaining office policies and procedures. Assist with other administrative duties and projects as assigned by the management team.

QUALIFICATIONS:

• Proven experience as an office administrator or in a similar administrative role

• Strong organizational and multitasking skills, with excellent attention to detail

• Proficiency in office software (e.g., MS Office suite, spreadsheets, database management).

• Excellent communication and interpersonal skills

• Ability to work independently and collaboratively in a fast-paced environment.

• Ability to prioritize tasks and meet deadlines effectively.

Our culture is important to us, and we are looking to hire interesting, enthusiastic people who enjoy working hard and helping our clients build their brands. We believe we can build a more creative, nimble and devoted workforce to provide better service to our clients if we focus on both diversity and inclusion.

Pinnacle is at its best when everyone is respected, included, and heard. We believe in creating a work environment where everyone can show up as themselves and feel empowered to do their best work every day. We are a team-based company with each employee operating at the individual contributor level meaning we all have to be the experts at what we bring to the table.

It's energizing and challenging and rewarding! We offer a well-rounded benefits package that includes PTO, medical, dental, vision, 401(k), life insurance and long-term disability.

Listing Type

Jobs

Categories

Clerical/Administrative | Office

Position Type

Contract

Employer Type

Staffing Firm