Maintain office supplies and equipment while managing the designated budget. Proactively bring forth ideas for cost reduction, including Green initiatives and conservation throughout the office.
Interface with internal teams including but not limited to IT, purchasing and corporate facilities.
Serve as main point of contact for vendors such as building/landlord, janitorial, safety/emergency, and other facility maintenance services.
Manage meeting/conference rooms. Assist with set-up, AV needs/upgrades and catering set-up/breakdown.
Oversee Customer Experience Center in conjunction with on-site customer and internal visits.
Provide event management and coordination support. This includes but is not limited to town halls, ELT visits, functional meetings, and specialty group events.
Develop standard selections for vendors and caterers.
Manage the site workspace and office plan. Oversee the seat planning chart and ensure moves, adds and changes to the occupants and/or furniture are approved and implemented.
Partner with site leadership team to accommodate an upcoming office renovation including scheduling, liaison with the staff and coordinating work space moves.
Define and implement the overall safety plan for the facility and lead the Cary safety committee.
Provide administrative support for cross functional leaders in Cary, NC. This support may include but is not limited to processing expense reports and invoices, catering, and making travel arrangements.
Other duties as assigned.
Demonstrate a professional demeanor with strong interpersonal and problem-solving skills, with a focus on details.
Good office skills, good organization skills, and excellent communications skills, both oral and written.
Skilled in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
Knowledge of office management and business principles.
Efficient and capable of working on own initiative in carrying out day-to-day tasks with limited need for supervision.
Skilled at multi-tasking and able to coordinate a variety of tasks with varying degrees of complexity.
Demonstrated expertise in influencing, facilitating and driving change in an office environment.
High school diploma or GED. Associate degree from an accredited college or university preferred.
6 years office management experience.