Office Administrator

Office Administrator

This position will be based at our Halifax Fertilizer location in Enfield, NC.

Purpose

Assists in operating the main office, providing exceptional customer service to all vendors and patrons. Duties include customer service, public relations, general office operations, and some accounting. This position will report to the Plant Manager.

Up to $24.00 per hour depending on experience.

Responsibilities

• Provides outstanding, friendly customer service to all customers over the phone and in person. Secretarial duties involved filing, organizing, and ordering supplies for office.
• Reconciles Daily Invoices for DCRS by running report, located invoices, Makes DCRS for Cash, Credit & Check. Processes them and sends all backups to Debbie Cowan & Robert Jackson
• Handles A/P Expense Accounts for Location-Making sure they have backups and signatures if needed to process. Sent backup with vouchers to Paige.
• Keep Records of Equipment and Invoices so we know the expenses involved.
• Generate POs for Animal Health, Bulk Feed and Hardware, orders stock for these and receives product in with stock addition. Stays in communication with suppliers for best deals. Sends Backups to Becky for payment.
• Works with Excel to keep records of Petty Cash Fund, Fuel reports, reimbursement reports.
• Helps Customers with questions on Accounts. Ability to apply invoices to John Deere Accounts when necessary.
• Assistant with any overflow of work or customers when needed.
• Assist with Inventory Counts and finds ways of eliminating negative variances when needed.

Communication

• Communication is the number one skill when working within a business. This position must be able to communicate with customers, vendors, employees and upper
• Management. Proper measures should be taken to ensure that their voice is heard and it's clear enough that proper measures are taken.

Problem Solving

• Making sure management is aware there is an issue and them taking the proper steps to address the issue. This includes
• Problem Identification-Recognizing we have a problem
• Structuring the Problem- Observations, inspecting carefully, and getting facts together
• Looking for Possible Solutions- Generate solutions for issue. Only a planning stage.
• Making a Decision- careful analysis of the different possible courses of action and then selecting the best solution for implementation.
• Implementation- accepting and carrying out the chosen course of action.

Minimum Requirements

• High School Diploma or GED required.
• Must have minimum 2-year experience in administrative/receptionist field.
• Must have knowledge of basic Microsoft software including Excel, Word
• Ability to establish and maintain effective working relationships with associates, visitors, customers, and vendors.
• Must be an excellent communicator orally and in writing.
• Highly motivated and able to work independently, yet remain a member of a team.
• Organized, efficient, creative, and capable of implementing multiple tasks simultaneously.
• Ability to understand company policies

Physical Demands

• Doesn't lift over 50 lbs.

Work Environment

This role typically operates in an office environment, with occasional travel required for meetings, conferences, and visiting sites. The position may require extended hours during peak periods or special projects.

Benefits

Health Insurance ~ Employee Assistance (EAP) ~ Teladoc ~ Life Insurance

Employee Referral Program ~ 401K Match ~ Disability ~ Tuition Assistance (TAP)

Paid Vacation and Personal Days ~ Vision ~ Paid Holidays ~ Jury Duty Leave

Dental ~ Bereavement Leave ~ Flexible Spending Account (FSA)

Core Values "Equip" - Environment Quality Understanding Integrity People

Application Process - This job is contingent upon satisfactory completion of reference checks, education verification, pre-employment drug screening, and a criminal history check.

EOE - Equal Opportunity Employer

For Additional Information Visit: www.meherrinag.com