Office Administrator

Golder Associates Birmingham , AL 35202

Posted 3 weeks ago

At Golder, we thrive on challenges.

Golder is not just a place to work, it is a promise of a living, dynamic environment where people collaborate, innovate, build enduring relationships, excel, and grow professionally in a strong culture of safety and ownership.

Do you have the desire to learn? The drive to excel and thrive in an engaged, collaborative environment?

Golder Associates Inc. is currently seeking an Office Administrator to join our team in our Birmingham, AL office. In this role, you will provide administrative support within a project, program and/or group. This role is often responsible for intermediate level project administration, and various other administrative duties for a group and/or small office.

Responsibilities of the role will include:

  • Provide overall administrative support, including elements of document processing;

  • Schedule, organize and attend meetings, as required;

  • Support the billing and invoicing processes and may be involved in project specific financial administration including pre-billing cycle processes;

  • Support client and marketing database and document systems, including shared workspaces, this may include opening proposals, project files, auditing and archiving;

  • Ensure filing is maintained and up to date;

  • Set-up projects according to contract and internal requirements; identify and resolve any issues; follow up with both internal and external staff/teams to resolve issues;

  • Support project team communications, written and verbal, and attend and document client meetings, interactions and activities, including project status updates;

  • Prepare and format reports/proposals and other documentation to meet company/client standards;

  • Coordinate and monitor project contracts for sub-consultants, contractors and vendors

  • Coordinate and organize travel arrangements, if necessary;

  • Work with the Group Leader to ensure the successful onboarding of new employees within the group;

  • Is seen as a support resource to all staff and acts as an internal resource for knowledge of Golder systems and protocols; and

  • May provide receptionist duties and/or perform other general administration duties, as required.

Requirements:

  • High school diploma or equivalent GED (minimum);

  • 4 years of administrative experience;

  • Proficient knowledge of Microsoft Office products and Adobe; and

  • Ability to lift and carry field equipment up to 25 pounds.

  • Flexibility to travel to local Golder locations.

Renowned for technical excellence, Golder is a leading, global employee-owned engineering and consulting firm with over a half century of successful service to its clients. With over 165 offices in over 40 countries, Golder's 7,000 professionals are driven by a passion to deliver results, offering unique specialized skills to address the ever-evolving challenges that earth, environment and energy present to clients across the infrastructure associated with power, oil and gas, mining and manufacturing sectors.

Your benefits at Golder will include:

  • Employee owned structure - own the business, own the result.

  • Competitive benefits and remuneration packages.

  • Opportunity to deepen your expertise in a dynamic work environment.

  • Innovative and collaborative multidisciplinary projects.

  • On the job training, mentoring and coaching.

Equal Opportunity Employment Statement

Golder is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Golder is a background screening, drug-free workplace.

To learn more about our company and culture click here to view The Promise of Golder video.


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Office Administrator

Golder Associates