Office Administrator

Seeking a full-time Regional Office Administrator for an on-site role in Palo Alto, CA.

Responsibilities:

Works with the office attorneys and staff to support the offices goals for high quality service to internal and external clients, operations, and growth and development.
Manages staff including monitoring staff workflow to ensure that workloads are appropriately weighted and balanced; coordinating assignments to meet daily, weekly and monthly deadlines.
In consultation with firm-wide management and administration, develops and monitors a realistic budget to facilitate planning, purchasing, and cost-effective operation.
Ensures the offices compliance with all firm-wide and office-wide policies and procedures, including operational procedures and legal compliance training.
Sources, monitors, recommends, and obtains up-to-date equipment; negotiates and monitors leasing arrangements; plans and implements space planning, both long range and short range.
Develops and maintains safety and business continuity plans as well as other emergency preparedness activities to facilitate smooth office operations during short- or long-term emergency situations.
Participates actively in professional organizations and groups to develop and foster working relationships with other experienced legal operations professionals.
Leads interviewing and candidate selection, assimilation, and training of new staff, as needed.
Completes performance evaluation and compensation planning; monitors and remediates difficult performance situations and works with Managing Partner and the Director of Administration to take appropriate action.

Requirements

Bachelors degree required, preferably in business management or human resource management; advanced degree a plus
5+ years of progressively responsible experience in office operations management; including significant experience in a national multi-office law firm, preferably in the Metropolitan area
5+ years of management experience required including responsibility for staffing, human resource management, and employee relations
Demonstrated working knowledge of business operations in a law firm setting, including budgeting, fund accounting and cost recovery; contract and license negotiation; space planning; marketing and business development; process analysis and development; program development and implementation; project planning and management; and office technologies and applications