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Office Administrator, Facilities

Expired Job

Fiserv, Inc. Indianapolis , IN 46218

Posted 3 weeks ago

Office Administrator - Facilities

Join us! Fiserv has been named to FORTUNE magazine's 2016 list of World's Most Admired Companies. This is the third consecutive year the company has been named to the list, which is a definitive benchmark of corporate reputation.

"Our people are the foundation upon which this recognition is based and I'm very proud of their commitment to client excellence. Their dedication to serving our clients each day is what makes Fiserv one of the most admired companies in the world." - Jeffery Yabuki, President and Chief Executive Officer

What does a great Office Administrator- Facilities do?

The Office Administrator is responsible for handling all day-to-day facilities issues in a full service leased property. You will be a direct liaison with clients, vendors, associates, security and building management as well as maintain the overall integrity and operational functionality of the office, including standards, aesthetics, and associate safety.

Essential Job Responsibilities:

In this position you will perform the duties associated with the reception desk including:

  • Answering phones.

  • Signing in guest/visitors.

  • Ensuring appropriate security protocols associated with guest, vendors and applicants are followed.

  • Arranging for catering for internal meetings.

  • Ordering, restocking, and maintaining supplies and inventories for break rooms, restrooms, copy paper, and office products.

Perform routine administrative tasks for Directors including:

  • Crafting Excel Spreadsheets.

  • Typing and editing formal letters and correspondences.

  • Assist on answering tier line calls when available:

  • Assisting clients with card tracking.

  • Answering simple client questions.

  • Assisting with Client Reporting. Complete client deconversions.

Provide facilities support:

  • Working with landlord/Property Manager on facility issues relating to maintenance, janitorial services, security, parking, moves, adds, and changes.

  • Coordinating day-to-day local site activities including conferences and special event coordination, associate office moves, adds, changes. Setting up and taking down conference room furniture for special functions. Responding to AV trouble calls.

  • Resolving coffee and beverage vending issues, ensuring machines are stocked cleaned and properly functioning.

Are you an independent self-starter that can take initiative and enjoys interacting with all levels within an organization? Do you love offering ideas for change and process improvements? If you are looking to utilize your strong communication, relationship management and organization skills then we want to hear from you.

Basic qualifications for consideration:

  • HS diploma

  • Minimum of 3 years' experience with administrative support

  • Facilities support experience

Preferred qualifications for consideration:

  • Bachelor's degree

  • Proficiency with Microsoft Office

  • Purchasing/inventory experience

  • Strong time management, phone, and interpersonal skills

Who we are:

Fiserv's Output Solutions division delivers turnkey business critical customer communications accurately, on time and with relevant information essential for customer satisfaction and retention. Fiserv supports financial services, healthcare, billing, retail, utilities, travel and entertainment and other companies. Customer communications and payment solutions include transactional document production and delivery, secure and non-secure card manufacturing and personalization, direct marketing services and digital channel delivery. As a trusted outsourcing partner, we help our clients streamline operations to contain costs, while building customer loyalty and generating incremental revenue.

Fiserv is an Equal Opportunity Employer/Disability/Vet.


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Office Administrator, Facilities

Expired Job

Fiserv, Inc.