Office Administrator (Contractor)

Netscout Berkeley , CA 94704

Posted 1 week ago


NETSCOUT Systems Inc. Office Administrator (Contractor) Berkeley, CA Office

Job Description:
NetScout provides engineering services and software solutions to wireless telecommunication network operators. We are searching for an Office Administrator to provide a variety of office work supporting the teams in our Berkeley, CA office. Projected start date of June 1, 2019.


  • Front desk reception from 9:00 am to 6:00 pm Monday thru Friday

  • Order and stock office and kitchen supplies

  • Collection and auditing of expenses from field engineers. Contact engineers to follow up on undocumented or unexplained expenses

  • Liaison with building management on facility issues

  • Assist with office facility actions; office/seating moves

  • Manage distribution of all employee parking permits and office access fobs

  • Handle shipping requests and deliveries

  • Keep reception area, kitchen/lunchroom and areas clean and presentable on a regular basis; encourage employees to maintain a presentable office area

  • Help plan and implement company internal events and special gatherings

Desired Skills & Qualifications:

  • At least 1 year of experience as an office admin or receptionist

  • Strong MS office skills, including Office, Word, Excel

  • Self-directed and takes initiative

  • Ability to work well under pressure

  • Ability to multitask and work autonomously

  • Strong interpersonal, written and oral communication skills

Location: CA - Berkley

Activation Date: Thursday, April 11, 2019

Expiration Date: Saturday, June 1, 2019

Apply Here

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Deans Office Administrative Assistant (4722C) 26298

University Of California

Posted 4 days ago

VIEW JOBS 4/21/2019 12:00:00 AM 2019-07-20T00:00 The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff. Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at Application Review Date The First Review Date for this job is: February 6, 2019 Departmental Overview The Haas School of Business develops path bending leaders - individuals who redefine how we do business. Berkeley-Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, Development and Alumni Relations. Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work. To learn more about the Haas School visit: Responsibilities Administrative Support/Project Management: * Provide administrative and project management support for two designated Assistant Deans/Executives. * Track and manage projects as directed by Assistant Deans. * Manage and coordinate the Assistant Deans' calendars ensuring that meetings are scheduled and cancelled based on knowledge of the subject and attendees. * Ensure that all necessary documentation relating to meetings, including information on attendees, are organized and brought to the Assistant Deans in a timely manner, such as agendas, briefing notes, handouts, etc. * Coordinate and make complex travel, hotel, and meal reservations for the Assistant Deans and visitors. * Organize paper files by modifying or creating new file folders, file documents accordingly and shred confidential documents as instructed. * Obtain paper mail items on a daily basis and alert Assistant Deans of important, timely letters. * Copy/ Scanning. * Fedex, incoming and outgoing mail. * Ordering supplies, books, etc. * Make copies and distribute outgoing correspondences as instructed. * Make phone calls and send email messages on behalf of the Assistant Deans. * Perform ad hoc analysis as requested, such as, Haas guest parking needs, annual administration survey analysis, etc. * Coordinating interviewing process for various senior level searches : schedule phone screening, schedule in person interviews and writing samples, collect feedback from interview panels, compile feedback for search committee. * Coordinate assigned events for Assistant Dean including set up/wrap up and greeting visitors. * Room reservations, agendas, prep/distribute materials. Accounting * Perform accounting tasks using the Berkeley Financial System (BFS). Reimbursement requests must be submitted promptly, with the appropriate follow-up to ensure completion. Accounts payable and Accounts receivable. Serve as back up to the EA/Office manager Refer telephone inquiries as appropriate. Provide general and specific information as appropriate and solve problems Support reception services for Dean and assistant Deans CAREER DEVELOPMENT * Work on special programs as assigned. * Attend classes which will enhance expertise in job areas. * Serve on departmental and campus-wide committees as appropriate. * Participate in activities that enhance the campus community and/or larger community to further University service. * Maintain knowledge of Dean's Office business processes in order to provide back up to other support staff in the unit. Required Qualifications * Demonstrated success administratively supporting 2-4 executives. * Basic knowledge of online accounting systems. * Experience with electronic calendaring to provide scheduling support. * Basic knowledge of standard filing practices. * Experience working with diverse constituencies. * Demonstrated commitment to outstanding customer service. * Ability to maintain confidentiality. * Ability to interpret policies and identify relevant issues. * Ability to successfully function in a complex institutional environment. * Demonstrated strong written, editing, and verbal communications skills, with excellent interpersonal skills. * Ability to prioritize and deal with last minute urgent requests. * Ability to accept detailed tasks and assignments given orally. * Outstanding organizational, planning, project management and interpersonal skills. * Advanced word processing, spreadsheet, database, PowerPoint skills (MS Office preferred) * Must be able to exercise good judgment in decision-making. * Must be detailed-oriented. * Must be able to work independently as well as be an integral member of a team-oriented office. * Must be able to handle the coordination of multiple events/tasks and prioritize work. Preferred Qualifications * UC campus experience. * A thorough understanding of University policies and procedures. Salary & Benefits The hourly salary range of the position is $28.17, commensurate with experience For information on the comprehensive benefits package offered by the University visit: How to Apply Please submit your cover letter and resume as a single attachment when applying. Other Information This is a limited appointment. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Equal Employment Opportunity The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: For the complete University of California nondiscrimination and affirmative action policy see: University Of California Berkeley CA

Office Administrator (Contractor)