Office Administrator, Clay Terrace

Responsibilities (Essential Functions):

• Provides administrative support to the property team.

• Maintains and delegates the general flow of work done in the mall office.

• Receives miscellaneous reports related to mall operations, such as time records, budget expenditures.

• Acts as delegate for issuing and interpreting mall operating procedures and policies.

• Conducts new associate orientation and assists associates in completing various human resources onboarding.

• Prepares and submits workers' compensation first report of injury forms.

• Prepares various reports including Tenant Gross Sales, Month End Reports, etc.

• Assists General Manager and Corporate Accountants with delinquent tenant accounts.

• Receives, records and forwards payment to corporate lock box.

• Responsible for the record retention effort at property.

• Responsible for the control and reconciliation of petty cash.

• Type's letters, statistical reports, forms and correspondence, i.e., store openings and closings, license agreements for temporary tenants, purchase order forms, etc.

• Compiles and prepares weekly and monthly check logs.

• Types, distributes and updates tenant handbook.

• Assists in complaint resolution.

• Analyzes monthly ledger reports.

• Assists in preparation of budget needs and inputs data.

• Maintains management database programs.

• Processes incoming and outgoing mail.

• Maintains upkeep on office machines; orders office supplies.

• Regular, predictable attendance

• Ability to work in stressful environment

• Ability to work peacefully with co-workers

• Punctuality

• Performs such other duties as may be assigned.

Skills (Desired Abilities):

• Strong verbal, written, analytical and interpersonal skills.

• Excellent computer skills.

Qualifications (Education and Experience):

• Associates degree in business Administration, operations management, or related field, OR equivalent experience.

• Required Years of Experience: 5-7 professional experience performing office support.

WPG offers:

• Competitive salaries and comprehensive benefits including health, dental, 401k with no vesting schedule, and paid time off

• On-going learning opportunities within a rewarding work environment

• Career experiences that can span different WPG departments and functions with opportunities for personal and professional growth

WPG is committed to fostering, cultivating and preserving a culture of diversity and equality. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our associates bring to their work represents a significant part of not only our culture, but also, our reputation and our company's achievements.