Office Administrator

Staff and Administrative

Why work at BYU?

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the university's mission: "To assist individuals in their quest for perfection and eternal life.

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth all situated within a beautiful and historic camp us make it hard to imagine a more inspiring place to work.

Office Administrator, Dean's Office, College of Family, Home, and Social Sciences

Are you an organizational mastermind? The College of Family, Home, and Social Sciences (FHSS) is seeking a skilled Office Administrator for our Dean's Office! This role is pivotal in managing office operations and events, providing administrative support to the Associate Deans and the overall college, and coordinating logistics of the college's buildings and facilities. Our college is committed to empowering individuals to strengthen hearts, families, relationships, and societies. We look forward to talking with you about your fit for this role and how we can work together to build a community of belonging within our office and within the overall College of FHSS.

What you'll do in this position:

• Manage the Dean's Office

• Oversee student office assistants, including hiring, training, scheduling, and assigning tasks

• Purchase supplies and process service requests and work orders

• Reconcile charges in the university's financial system

• Coordinate Calendars and Meetings

• Update calendars for associate deans, assistant deans, and support staff

• Arrange food for committee meetings and other events as assigned

• Support Associate Deans and Dean's Assistant

• Manage faculty leave applications and award nominations

• Update committee lists and availability

• Assist with TA trainings and faculty mentoring programs

• Provide Administrative Support for FHSS College

• Maintain college committee lists, directories, and email groups

• Oversee class scheduling, including large classrooms and computer labs

• Administer the college's Experience Points (XP) program

• Coordinate Logistics for College Buildings

• Schedule and conduct quarterly emergency drills

• Manage reservations, access, and key distribution

• Oversee annual key audit and manage perimeter access

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU

• Bachelor's Degree and 1 year of office experience, or equivalent combination of education and experience

• Strong organizational and communication skills

• Ability to multitask and prioritize responsibilities with a detail-oriented mindset

• Leadership and training skills

• Maturity and discretion in making routine decisions, solving problems, and performing administrative tasks within university and college guidelines

• Commitment to belonging efforts within the college and across the university

Preferred

• Bachelor's Degree and 3 years of office experience

• Supervisory experience

• Familiarity with university systems and the environment of higher education

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)

• Employee assistance program, available to the employee and all members of their household

• Tuition benefits after two years

• Access to athletic facilities

• Access to the library

• Free on-campus parking

• Free UTA passes for employee, spouse, and qualified dependents

• Discounts at the BYU Store and for many events at BYU

Employee Class: 3/4 Time (28 hour)

Work Location: Provo Campus

Environment: General office or other equivalently good environment

Physical Exam Required: N

Desired Start Date: As soon as possible

Job Close Date: 06/26/2024

Pay Level: 47

Approximate Starting Salary: $17.75 - $22.50/hour

Documents Required at time of Application:

Required: Cover Letter, Resume

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!