The ideal candidate will act as an office "generalist" with the capacity to operate in a variety of functional capacities to include but not limited to: administrative activities, records and file maintenance, document preparation, reporting, auditing, training mail distribution and reception as needed and other internal office operations. Must be able to handle all work with the strictest of confidentiality always.
Essential Duties Include:
Filing, ordering supplies, responds to all website, phone and email inquiries, manages all in-bound, out-bound mail and office related shipments.
Responsible for arranging service calls for office equipment.
Answer multi line phone system. Receive and greet visitors.
Maintain relationships with various vendors.
Maintain safety supplies.
Data entry tasks for operations.
Assisting Plant Management with mapping out training plans and schedules, designing and developing training programs.
Updating our Training Matrix, supporting our ISO 9001 Standard along with helping to coordinate training and training room set-ups.
Creating training documents / training manuals as well as filing, reviewing and record retention tracking.
Maintains safe and healthy training environment by following organizational standards, rules, polices and legal regulations.
Work with other managers and departments to assess training needs for current & new hires employees.
Associate degree preferred, or minimum 5 years related experience.
Team player, great motivator
Strong communication both verbal / written and organizational skills.
Operate desk top, computer and other office equipment.
Create or update presentations & spreadsheets
Strong technology skills.
Basic accounting knowledge.
Able to handle novel and diverse work problems on a daily-basis.
Professionalism and Confidentiality.
Able to resolve problems, handle conflict and make effective decisions under pressure.
Long attention span, and able to attend to detail.
Relates and interacts well with people at all levels in the company.
Relates and interacts well with people outside the company