Office Administrator

Albireo Energy Denver , CO 80211

Posted 2 days ago

The Office Administrator is responsible for the smooth day-to-day functioning of the organization in the areas of contract administration and general office support. The successful candidate for this position should demonstrate a high level of professionalism, be detail-oriented with their work product, and have a proven ability to multitask and coordinate various assignments.

Some of the responsibilities include:

  • Meeting and greeting customers, postal service, shipping, and receiving
  • Answering the phones
  • Managing job entry (budgets, contracts, insurance, subcontracts)
  • Assisting with business annual licenses and contractor license renewals
  • Creating job lists
  • Ordering/monitoring office supplies inventories
  • Handling tasks for Service calls, contracts, and work orders
  • Assisting with insurance renewals and updates
  • Responsible for A/R (collections)
  • Scheduling company travel
  • Handling pre-qualification activities
  • Creating purchase orders

Requirements

  • 2+ years of experience with contract compliance, general office administration
  • Familiar with the construction industry
  • Proficiency in MS Outlook, Word, Excel, and PowerPoint
  • Experience in using established ERP Systems (Microsoft AX and/or Sage is ideal)
  • Ability to handle confidential or sensitive information
  • Strong analytical skills
  • Keen attention to detail with an ability to spot errors
  • Must be able to prioritize and stay well-organized
  • Excellent written and verbal communication skills
  • Work cooperatively with other internal departments to assist customers or complete project work

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Basic Life Insurance

Voluntary Life Insurance

Short Term & Long Term Disability

Paid Vacation

Paid Sick Time

Paid Holidays

401K with Company match

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Office Administrator

Albireo Energy