Office Administrative Specialist

Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:

027137 Office Administrative Specialist (Open)

Job Description:

Greif has a great opportunity where you'll work closely with our plant General manager and office team to provide valuable support with critical processes and analytics. This position in located in our newest State of the Art manufacturing facility where you'll be able to work in close connection daily with the rest of the team collaborating on various important initiatives.

Some of the Benefits you will enjoy from Day One are:

• Three weeks of PTO (prorated in the first year)

• Ten paid holidays

• Comprehensive Medical, Dental, and Vision coverage

• 401K company match + Contribution

• Tuition reimbursement (up to $5,250 each year)

• Paid Parental leave

• Annual Office Bonus Plan

Other benefits subject to a waiting period:

• Profit-sharing program

Job Summary:

Work effectively in a fast-paced environment performing general office functions as related to accounting, customer service and office support to assigned managers and to others as requested. Must be able to work under pressure while remaining proactive and resourceful with a high level of professionalism and confidentiality.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide general administrative assistance for special projects as requested.

• Assist in completing end-of-month/quarter/year reconciliations, reports, and closeouts.

• Assist in plant internal and external audits.

• Provide management with monthly analytical reporting.

• Calculate and record end-of-month accruals.

• Calculate month-end sales rebates for accruals and payments.

• Review and support plant management with monthly maintenance spend.

• Perform accounts receivable past due collections and manage payment discrepancies.

• Assist sales with new customer setup.

• Manage plant inventory processing and accurate recording.

• Review freight invoices for accuracy and assist team with reducing freight costs.

• Gather forms and communicate new suppliers with corporate for set up.

• Manage accounts payable through daily follow-ups in COUPA.

• Review all purchase orders for correct GL coding.

• Reconcile invoices not received report in Coupa.

• Reconcile received not invoiced report in Coupa.

• Create blanket purchase orders for monthly or yearly amounts.

• Provide quality service and support to external and internal customers.

• Promptly respond to supplier and customer questions.

• Ensures a safe and healthy workplace.

EDUCATION/EXPERIENCE:

• High school diploma or equivalent required.

• General accounting knowledge required.

• Two or more years' experience in customer relations in a manufacturing environment.

• Must be proficient with Microsoft Office Programs Word, Excel, and PowerPoint.

• SBP, Transform, Coupa experience is valuable

• Must have strong written and verbal communication skills

• Must be organized and detail-oriented.

• Must be able to multi-task and work under pressure.

• Must have good customer service and interpersonal skills.

• Must be able to manage time efficiently and effectively.

• Ability to think critically, solve problems, and act with good judgment is essential.

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EEO Statement:

https://www.greif.com/wp-content/uploads/2023/04/HR-101-Equal-Employment-Opportunity-Policy-English.pdf

We offer a competitive salary, excellent benefits and opportunity for growth. Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif's Equal Opportunity Policy.