Office Administration Manager

PURPOSE

Assists the general manager in the administrative and personnel functions of the location. Has supervisory responsibilities and is typically managing the activities of larger locations, or in some cases, multiple locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains personnel files, driver qualification files, and payroll reporting and information. Compiles new hire packets as needed and oversees pre-employment drug screens.

• Coordinates proper preparation of payroll and commission data.

• Provides employees with benefits information including vacation and sick time accruals, personal time off, group health insurance, 401k, worker's compensation, etc.

• Runs and distributes applicable store reports (e.g. Negative report, Sales reports, IBT report, Fuel report, E.O.D. month reports).

• Participates in store safety meetings and engages in activities that promote and ensure safety at the facility.

• Administers affirmative action program site responsibilities (applicant flow log tracking, requisition tracking, training tracking, internal and external job postings), and works with hiring managers to reduce underutilized job groups as identified in the annual plan for the location.

• Prepares and distributes paychecks and attachments to paychecks, as needed.

• Verifies and prepares deposits from the store registers. Conducts daily balancing activities. Accounts for credits from the previous day.

• Handles expense reimbursements and other accounts payable issues.

• Coordinates local aspects of all insurance policies, reporting claims in a timely manner. (Worker's compensation, auto, general liability, property damage).

• Manages administrative functions of location, including maintaining office supplies and forms, and proper record retention.

• Runs errands as needed.

• Provides administrative support to General Manager.

• Provides customer service to both internal and external customers.

• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma or equivalent; Associate's degree preferred.

• Minimum of 5 years' experience in administrative support role.

• Or equivalent combination of education and experience.

COMPETENCIES

• Demonstrates excellent organizational skills with attention to detail and handles multiple tasks with deadlines.

• Makes sound judgments within authority level.

• Works effectively and efficiently with minimum supervision.

• Carries polite and professional demeanor at all times.

• Ability to maintain mental capacity that permits making sound judgements regarding work and have regular attendance.

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel.

• The employee is frequently required to talk or hear.

• The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl.

• The employee must occasionally lift and/or move up to 25 pounds.

• Specific vision abilities required by this job include close vision.

• The noise level of this job is usually moderate.