Office Administration And Scanning Clerk

Overview

IST Management is seeking a Service Specialist for the Franklin team! Adminstrative and Scanning responsibilities for providing Corporate Document Management, printing, and general office support services on-site daily in a team environment. Ideal candidates are customer service minded, have relevant experience a clerical environment,willing to learn and cross-train, and are ready to grow in their professional office services career!

IST Management Services is the fastest-growing, national, facilities management company in the industry. IST Management is a BPO Company (Business Process Outsourcing) specializing in providing solutions for the management of physical and digital information through Facilities Management, eDiscovery, and Electronic Document Management services.

Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, Pet Insurance and Bonus Incentives!

Hourly Compensation: $15.00 to $16.00 USD

Schedule: Monday-Friday, Full-time (8hr shift on the clock, 1hr off clock for lunch)

8 Hour Schedules available-Ranging from 7am-5:30pm. No nights or weekends!

Responsibilities

The Service Specialist will be responsible for providing Corporate Document Management, scanning, printing, and general office support services on-site daily in a team environment.

Mailroom Services

• Operate postage meter and process US Mail daily, operate FedEx PowerShip system software, package documents appropriately based on shape and weight for shipment by USPS or FedEx

Document Print and Processing Tasks

• Quality check all files, scan and report per procedures

• Interact with internal clients and external users to provide appropriate information on scanned documents and account payable and shipping information using daily files to search for title information, and tracking information

• Participate in cross-training for other tasks (i.e. courier, warehouse, mail services, print services, switchboard, fulfillment etc.)

• Position available Administrative and Scanning Service Specialist

• Daily scanning of titles and other documents as needed. Multitask with various files and printout

• Process documents for USPS mailing or FedEx shipments, Operate postage machine for mailing; Process FedEx and other supply chain invoices with proper allocation into system for processing payment

• Operate FedEx Power Ship system to create shipping labels; Quality Control all files, scanning inputs

• Respond promptly to emails and handle appropriately. Interacting with the internal clients and end-users to address issues and inquiries by utilizing documents and files

Qualifications

Qualifications:

• Moderate to High computer (PC) proficiency

• Microsoft Office Required Excel, Outlook, Word and PowerPoint

• Concentration, focus and attention to details is critical; Able to read and follow standard operating procedures with little to no supervision

• Experience with scanning, indexing and recording documents with heavy volumes

• Experience with accounts payable systems and process; Phone skills for multiline operation a plus

• AS400/Mainframe printing background a plus; Competent at adjusting printer and scale configurations and loading and unloading paper

• Knowledge of FedEx and USPS mail practices

• Ability to lift 55lbs, repetitively; Ability to sit/stand for long periods

• Ability to effectively work individually or in a team environment

• High school diploma or equivalent (GED) Preferred 2 years' experience or higher learning

• A valid driver's license and access to reliable transportation to and from work

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-team

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.