Office Admin Assistant

Pay $18.00 - $22.00hr depending on experience.

Schedule: Monday-Thursday 8:00 am - 5:30 pm 30 min for lunch and Friday 8:00 am to 12:00 pm.

Job Summary

Responsibilities primarily include maintaining bookkeeping and administrative records; assisting in the service of customer inquiries, handling incoming and outgoing mail, and performing general office assistance as appropriate and needed. Specific services provided can vary and are dependent upon the needs of the location.

Essential Job Duties

• Receive, match, verify and process accounts payable for proper May assist with cash collection and proper posting of customer accounts receivables.

• Invoicing

• Research items returned for credit by handling customer requests for invoice copies.

• Ensure proper filing of invoices and administrative paperwork daily.

• Filing.

• Set up new accounts, verifying client data and proper billing information, including resale tax information.

• Arranging Freight getting quotes, creating BOLs

• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance, and repair, and facility-related issues.

• May implement and maintain general office systems, procedures, and methods regarding record retention, administration of budgets and/or expenses, and office equipment inventory.

• May provide data and information reporting to management.

• Assist the Office Manager.

• Assume other duties as assigned.