OCS - Information Services Secretary (Technology Dept.)

OLDHAM COUNTY BOARD OF EDUCATION

ADMINISTRATIVE REGULATION 1026.05AR

JOB DESCRIPTION: INFORMATION SERVICES SECRETARY

MINIMUM QUALIFICATIONS:

• High school or GED graduate with general clerical training.

• Organizational skills.

• Ability to work independently and meet deadlines.

• Experience in operating a multiple phone and paging system.

• Friendly personality and ability to handle potentially stressful situations.

• Ability to deal with various types of people.

• Computer skills and proficiency with Microsoft Office programs.

• Knowledge of technological terminology.

• Ability to maintain financial records, order materials and prepare documents for payment of invoices.

• Must be able to lift, push or pull 40 pounds and also be able to bend at the waist, kneel and reach above your head.

REPORTS TO: District Infrastructure and Hardware Coordinator

JOB GOAL: To provide assistance and support to the District Technology Coordinator and maintain accurate records for technology within the department and schools.

PERFORMANCE RESPONSIBILITIES:

• Receive all incoming calls and inquiries directed to the District Technology Coordinator and technology staff.

• Receive, classify and describe all telephone and database requests for service.

• Prepare correspondence for District Technology Coordinator, Network technicians, and Assistant Superintendent for Support Services.

• Prepare monthly work order reports for the District Technology Coordinator.

• Prepare monthly KETS budget reports for the District Technology Coordinator and School Technology Coordinators.

• Prepare monthly Technology budget reports for the District Technology Coordinator and track expenditures to other internal departments.

• Prepare KETS or Technology purchase orders for approval, order, and payment

• Process parts requests and maintain parts/supply inventories.

• Manage shipping and receiving of parts and equipment.

• Organize and maintain all departmental files, documents, and supplier lists.

• Complete and route time cards and time off sheets for all technical staff.

• Assist in the database system for dealing with service requests.

• Receive requests for all warranty work; schedule and track progress.

• Perform other duties as assigned by the District Technology Coordinator or the Assistant Superintendent for Support Services.

TERMS OF EMPLOYMENT:

Compensation will be based on 260 contract days on the board-approved 108 salary schedule. This position requires an 8-hour workday.

Adopted Oldham County Board of Education June 19, 2000

Revised: March 5, 2004, November 10, 2011, October 30, 2014, January 22, 2021