Ocfs Procurement Specialist

Department of Health and Human Services (DHHS)

Management Analyst II

Opening Date: May 10, 2024

Closing Date: May 24, 2024

Job Class Code: 0393

Grade: 24 (Pro/Tech Svcs)

Salary: $50,190.40 - $67,641.60/yr.

Position Number: 03030-4108

Location: Augusta

Core Responsibilities:

As a Procurement Specialist within the Operations unit, you will play a key role in the provision and quality of community-based services. Through collaboration with OCFS program management, legal counsel, and staff from other offices within DHHS, you will write, submit, and follow through with all processes involved in contracting with community providers. You will accomplish this by:

1.Following procurement processes and timeframes.

2.Obtaining information from OCFS and other DHHS staff as necessary to develop a legally sound contract, including funding amounts and sources, scope of service, and performance measures.

3.Completing documentation as required by the Division of Contract Management.

4.Managing the process and deliverables to meet deadlines.

5.Tracking and analyzing contract expenses and performance in partnership with program staff to ensure resources are used effectively.

You will be responsible for maintaining information relating to the procurement process, including invoices, contracts, and other documentation in both electronic and paper files. You will also be responsible for assisting the team on other procurement-related tasks, as well as reconciling payment issues that may arise with providers.

Minimum Qualifications:

To qualify, you must have eight (8) years of education, training and/or experience analyzing, evaluating, and developing improvements to organizational and/or managerial systems, programs, and practices. The background of well-qualified candidates will demonstrate expertise in the following areas:

1.Exceptional written communications skills. Please provide a technical writing sample with your application materials.

2.Ability to use Microsoft Office products, including advanced skills in Word and Excel.

3.Ability to analyze data gathered, develop information and documentation, and consider solutions or alternative methods of proceeding in order to recommend changes and modifications.

4.Ability to summarize findings, prepare reports, and recommend changes in organizational structures, programs, policies, procedures, or practices in administrative, financial, records, and information management systems.

5.Knowledge and/or experience procurement (preferred).

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Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Child & Family Services (OCFS), within DHHS is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. We have an anticipated vacancy in our Augusta office.

Application Information:

Please submit all documents or files in PDF format.

For additional information about this position please contact Rebecca Harvey, OCFS Procurement Manager, at (207) 624-7939 or by email at rebecca.harvey@maine.gov. To apply, please upload a recent resume (if available) and cover letter addressing each of the preferred skills/experience areas above. To request a paper application, please contact Ashley Smith at Ashley.Smith@Maine.gov.