Occupational Licensing Examiner (Corporations Unit PCN 082028)

This recruitment is open to Alaska residents only.

The Department of Commerce, Community, and Economic Development,

Division of Corporations, Business & Professional Licensing,

 is recruiting for an Occupational Licensing Examiner with the Corporations Unit in Juneau!

What you will be doing:

This position involves technical examination of corporate filings received by the Corporations section for compliance with Alaska Statutes and regulations, which may include associated professional and business licensing program requirements.

Daily work includes approval or denial of corporate filing documents, allowing entities to conduct business in the state and justifies the statutory basis for action taken. Answers inquiries and provided technical assistance by telephone and email.

Our organization, mission and culture:

The mission of the Division of Corporations, Business and Professional Licensing is to ensure that competent, professional and regulated commercial services are available to Alaska consumers.

The benefits of joining our team:

This team has been together for many years and internal promotional opportunities are available.   Taking this position will enable you to build a solid core knowledge of Corporate statutes, regulations and policies, along with potential advancement within the division.

This position provides opportunity to build on your customer service and computer skills. You will have frequent interaction with the public. Above all, there is the great satisfaction of working within a team which directly impacts the well being of Alaska.

The working environment you can expect:  

The corporations team is located in the Juneau state office building on the 9th floor. After the probationary period this position may qualify for telework. The atmosphere is team oriented, promoting independent thought, and the sharing of ideas and solutions.

Who we are looking for:

These are the knowledge, skills and abilities that are required for this position:

• Ability to multitask, establish priorities, meeting deadlines, and work well under pressure with numerous interruptions, without compromising quality or quantity, while remaining calm, professional, organized and accurate.

• Experience enforcing policies, procedures, statutes and regulations through an approval or denial process and convey this information from an instructional and positive approach.

• Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

• Ability to work accurately, independently and cohesively within a team environment with little review from supervisor

• Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.

One year of technical or paraprofessional experience in an administrative field or in permit or license application review. Qualifying experience includes work such as examining, approving, and processing license applications; applying established regulations, requirements, procedures, and operations; reviewing the accuracy and completeness of routine documents; researching current accounts and source documents; assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrections needed; and/or researching federal and state laws and regulations. The required experience includes work such as Accounting Technician 1, Administrative Assistant 1, Insurance Licensing Examiner 1, PFD Technician 2, Wage-Hour Technician, or similar job classes with the State of Alaska or the equivalent elsewhere.

OR

Two years of advanced level clerical experience or providing secretarial or administrative support with an agency executive such as a deputy or assistant commissioner, division director, or executive director of a board or commission. The required experience includes work such as Executive Secretary 1, Office Assistant 2, Motor Vehicle Customer Service Representative 1, Secretary, or similar job classes with the State of Alaska or the equivalent elsewhere.

Substitution:

Post-secondary education from an accredited college may be substituted for either technical/paraprofessional or clerical experience (3 semester/4 quarter hours equal one month).

At time of application applicant(s) are requested to submit: 

• A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) if using to verify that you meet the minimum qualifications.

• Originally authored letter outlining why the position interests you and how you meet the desired skills, knowledge and abilities listed above.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions.  Be specific in your answers and tell us how you acquired the relevant experience.

Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process. 

CLASSIFICATION STUDY NOTICE

This position is currently under review as part of the Licensing Specialist Study; therefore, the title and/or pay range currently assigned may be subject to change upon implementation of this class study. 

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains.  For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.  

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Melissa Dumas

Administrative Operations Manager

Ph: (907) 465-2572

melissa.dumas@alaska.gov