Occupancy Space Planner

Jacobs Engineering Dearborn , MI 48120

Posted 2 weeks ago

The Occupancy Planning Team is responsible for all space, lab and garage planning within the Commercial Portfolio. This position's duties include working in a fast-paced environment consistent with handling multiple demands and priorities supporting the Planning Team, Project Management Team and Master Planning. Position requires employee to be a self-starter, require minimal supervision, and have good judgment and good decision-making skills.

The Planner will be responsible for a variety of duties including:

Move Management:

  • Manage move approvals through the Archibus database

  • Management of building spaces and move coordination

  • Follow-up and relocate non-tenants (Deep Dives)

  • Perform and/or assist with Utilization Studies

  • Floor Coordinator meetings

  • Generic ID Email Monitoring (insert generic ID)

  • Support all Daily Churn activities from routing to close out including issue resolution

  • Group Move Forecasting and link creation

  • Support all Group Move activities from forecasting to close out including issue resolution

  • Group Move Implementation (Physical Move Supervision)

  • Group Move help desk

  • Crate Corralling

  • Building occupancy data knowledge including skill teams and capacities

  • Quarterly Building Audits

Space & Occupancy Planning:

  • Coordinate and execute space planning and occupancy efforts for Product Development team

  • Ensure space assignments and plans are consistent with Organizational Drivers

  • Prepare AutoCAD drawings and space concept design plans

  • Maintain space plans, seating and stacking charts/plans

  • Conduct building audits to verify employee locations, furniture layouts and configurations are correctly noted on floor plans. Extensive field investigation to support data integrity.

  • Utilization Studies & Audits

  • Verify and correct furniture layout

  • Verify Employee Names and location

  • Room Types and Capacities

  • Employee seat assignments

  • Room Type verifications

  • Data to Field verifications

  • Gain and maintain an understanding of customers' organizational design and business plans that will influence accommodation needs.

  • Meet with Management on a regular basis to understand seating needs and plan accordingly.

  • Support the facility planning functions to ensure business assets are properly allocated, maintained and managed in an efficient manner

  • Support project close out process including CAD updates and move data updated in Archibus

  • Ensure proper Integrated Workplace Management System (IWMS) and Computer Aided Facility Management (CAFM) updates are made and site data is complete after project completion.

  • Process Improvements and Documentation

  • Design, develop and obtain costs for customer driven space solutions. Including, but not limited to the following:

  • Room Conversions

  • Lab Build outs

  • Office / Conference room conversions

  • Storage Room Build outs

  • Furniture reconfigurations

  • Project Management

  • Obtain funding

  • Write P.O's

  • Coordinate with Vendors

  • Project Close Out

  • Space programing data gathering

  • Space layout and design

  • Identify customer project goals, size, and space requirements.

  • Support master planning initiatives.

  • Create preliminary space plan and scope of work based on customer project intent.

  • Gather information to be used for estimation purposes

  • Bachelors' Degree in related field required

  • Demonstrated Ability to overcome obstacles / barriers to success.

  • Experience in systems furniture

  • High level of Proficiency in Microsoft Excel, PowerPoint and Word

  • Extensive attention to detail to ensure audit compliance.

  • Ability to work in a fast-changing dynamic environment

  • Ability to manage projects requiring global team input, including solicitation for information and required follow-ups.

  • Strong leadership, interpersonal and negotiation skills. Works well with others at all levels. Extensive Management interface.

  • Ability to manage time and workload effectively which includes planning, organizing, and prioritizing multiple tasks with conflicting deadlines.

  • Strong skillset required in Space Planning, needs to understand tactical and strategic planning strategies and principles

  • Understand and adhere to government and site building codes/Client Space Standards


Unusual or Special Physical Requirements of Position (specify and provide % of time required)

  • Lifting: Up to 50 lbs, 15%

  • Climbing: NA

  • Crawling: NA

  • Special clothing/equipment (wearing): Business casual professional attire 100% of time. Safety glasses, slip resistant hardened toe shoes, gloves

  • Unusual physical requirements: Extensive walking required 50% of time. Sitting (90%), Standing (50%), Bending (10%), stooping (10%)

  • High noise level: NA

  • Other: NA

Description of Work Environment (specify and provide % of time required)

  • Inside? Outside? Combination? Where?: Inside office environment 50% of time. Visiting other sites (field work), 50% of time.

  • Extreme (hot/cold) temperatures involved: NA

  • Hazardous conditions - What are they?: Rotating equipment, engines, hot exhaust, trip hazards, 100%

  • Travel/transportation requirements: Potential for over-night travel up to 10%

  • Other: NA

Equipment and Machines Involved in Work Tasks (specify and provide % of time required)

  • Office equipment/machines electrically/battery operated - which?: Work with Computers copiers fax machines, telephones, 100%

  • Vehicles, forklifts, etc. operated which?: NA

  • Tools used in trade - which ones?: NA

  • Other: NA

Criticality of Attendance (specify and provide % of time required)

  • Overtime, regular days, off days: 8 hours per day Monday through Friday exempt. May need to flex time to cover weekends and evenings based on project needs

  • Shift, 1st, 2nd, 3rd: Day shift

  • Necessity for regular attendance: Critical that attendance is regular

  • Urgency for punctuality: Punctuality is a must.

  • Work hours are normally 8 hours per day and 5 days per week, Monday-Friday. Regular attendance of scheduled hours is extremely important. Punctuality and regular attendance are necessary. Must have flexibility of work days to cover weekend requirements.

Other Essential Functions (List other essential functions here.)

Must complete and pass a pre-employment drug screen, health performance evaluation, and background check.

Must demonstrate professional behavior at all times when dealing with customers, management and co-workers. Must have clear, concise and accurate communications skills in English, both verbal and written. Grooming and dress must be appropriate for the position and must not impose a safety risk to self or others. Must maintain a positive work atmosphere by behaving and communicating in a professional manner. Dependable personal transportation to work site is required. Travel to and from customer's locations and the test fields may be required to support projects. This may involve airline travel. In some cases, accommodations can possibly be made for POV, if necessary. When operating any vehicle for work purposes, must wear seat belt and in addition, no cellular devices are to be used when vehicle is in motion.

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Occupancy Space Planner

Jacobs Engineering