Occupancy Planner

Jones Lange Lasalle Inc. Durham , NC 27701

Posted 2 days ago

Occupancy planner

To manage the supply, capacity and demand of the client's portfolio of space in a specific geographic region.

Within the geography, the occupancy planner should be able to answer:

  • How much space is currently available?
  • How much space is allocated to each business unit?
  • What are bottom-up seat count projections by group?

Job responsibilities:

Supply and demand planning

Provides a single point of contact for geography-related planning questions

  • Tracks and reports projected versus actual seat counts

  • Updates the client's CAFM system with occupancy and chargeback


  • Provides geographic stacking diagrams by location, by building and by floor

  • Reports the current supply and capacity and forecasts inventory changes

  • Maintains and secures business units' agreement to geographic stacking plans

  • Develops preliminary program requirements for each department

(by building, if necessary)

  • Develops migration plans and sequencing of group-level moves/relocations

  • Educates local contacts on planning and space policies/standards, procedures and protocols and notifies strategic planner if they are not being followed

  • Forecasts order of magnitude scopes, schedules and budgets for

project moves planned to occur based on stacking plans/strategy

  • Ensures planning is aligned with corporate guidelines and that all scenarios maximize use of space

  • Recommends and enforces space policies/standards, procedures and


  • Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports

  • Participates in audits (including seat assignments, occupancy, vacancy, labs & equipment) and presents audit data to senior OP and


  • Measure, monitor and report cost saving and other value-added contributions

  • Assist in developing site-specific planning strategies with senior leadership

Reporting and Facilitation of Projects

  • Field verify OP data

  • Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves

  • Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members

  • Assists in issuing the quarterly report which includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio, monthly space

allocation data, group block plans

  • Facilitates and/or resolves issues identified in the weekly planning meeting

  • Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves

  • Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members

  • Provides performance review input for planning assistants and CAD administrators

Team Engagement

  • Collect seat count forecasts, and resolve seat count forecast discrepancies

  • Review and resolve geography-specific forecasts, needs, concerns, and issues;

  • Ensure accuracy of planning database information

  • Review and resolve campus/building-specific forecasts, needs, concerns, and issues

  • Review stacking strategies and provide workload forecasts related to project moves that are planned to occur based on stacking plans/strategy

  • Collaborate with Project Management, Facility Management and Transactions on all site rationalization efforts

  • All other duties and tasks assigned

Education and training

  • BS or BA in design, architecture, or finance
  • 3 5 years of relevant experience

Skills and knowledge

  • MS Office, AutoCAD, CAFM tools

  • Strong written and oral communication skills

JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com

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Occupancy Planner

Jones Lange Lasalle Inc.