Occupancy Planner

Foundation Medicine Cambridge , MA 02138

Posted 2 weeks ago

About Foundation Medicine:

Foundation Medicine began with an idea-to simplify the complex nature of cancer genomics, bringing cutting-edge science and technology to everyday cancer care. Our approach generates insights that help doctors match patients to more treatment options and helps accelerate the development of new therapies. Foundation Medicine is the culmination of talented people coming together to realize an important vision, and the work we do every day impacts real lives.

Position Overview:

The Occupancy Planner will report to the Senior Manager of Space and Workplace on the Facilities Space Planning team. This position will be based in Cambridge, MA and support all of FMI's lab and office sites. This position will focus on day to day space planning activities and will play a critical role to support longer-term space planning forecasts and strategies. The right candidate must be a team player who can think creatively and out of the box to problem solve. To be successful, you must also enjoy working in a dynamic environment in a growing Biotech company.

Job Description:

The Occupancy Planner will work with the Senior Manager of Space and Workplace to developing space strategies and metrics, as well as to produce accurate headcount forecasts. The Occupancy Planner will also support the new hire seat assignment process, coordinating with Human Resources and utilizing ServiceNow. In this role, you will oversee the development and maintenance of as-built drawing inventory and CAD standards. This position will champion process improvements, space data integrity and workplace standards to help ensure FMI has an effective workplace strategy. He/She will be comfortable working with a team of internal and external key stakeholder, leveraging strong communications, project management, and stakeholder engagement skills.


  • Provide data analysis, information, and assist with recommended solutions regarding capacity constraints, emerging constraints, and underutilization using space planning tools.

  • Work with Senior Manager of Space and Workplace to collect headcount forecasts, resolve discrepancies and review and resolve real estate planning forecasts. Track and report projected verse actual seat counts.

  • Ensure report accuracy and space data accuracy using Excel and iOffice.

  • Develop test fit drawings for office and lab spaces including furniture and lab casework to support projects.

  • Develop and improve space planning reports and dashboards in Service now, Maximo, iOffice.

  • Oversee new hire seat assignment process, working closely with internal stakeholders.

  • Responsible for maintaining and assist in developing AutoCAD as built drawing inventory and enforcing drawing standards.

  • Assists and participates in company-wide workplace strategies. Ensure planning is aligned with corporate guidelines. Recommends, educates and enforces space policies and standards, procedures and protocols.

  • Stays up to date on industry trends for space utilization, mobility, health and well-being, and sustainability.

  • Responsible for the organization of workspace into iOffice, making sure all plans and seat arrangements are current and accurate.

  • Perform space utilization studies and supports in as built space audits.

  • Develops and maintains effective relationships with vendors and internal business partners.

  • Travel up to 25% or one time per month, primarily domestically.

Qualifications (Position Skill Set):

  • Minimum Bachelor's Degree in Business, Facilities, Architecture, Construction Management, Design, Real estate or related field is required; along with a minimum of 5 years of experience in a corporate environment.

  • Understanding of space utilization and management. Previous experience in space/occupancy planning position, biotech/pharma environment, interior office renovations is highly desirable.

  • Proficient in iOffice or familiar with using CMMS/IWMS or other CAFM programs.

  • Proficient in Autodesk Autocad to produce test fits and square footage calculations.

  • Knowledge of the design process, furniture systems and specification.

  • Strong working knowledge of Microsoft Office, Excel.

  • Knowledge of Microsoft Project and Bluebeam Revu is a plus.

Qualifications (Communication

  • Teamwork):
  • Strong organization, relationship management, and problem-solving skills.

  • Ability to work well in a team environment.

  • Strong presentation skills, both oral and written.

  • Ability to focus on a multiple project in various stages.

  • Strong communication skills, willingness to learn, accountability to clients and team, ability to anticipate, and ability to prioritize are key components of this role.

  • Team player with strong interpersonal skills, capable of working within a diverse, cross-functional, internal and external team.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Sr Occupancy Planner

Jones Lange Lasalle Inc.

Posted 1 week ago

VIEW JOBS 4/15/2019 12:00:00 AM 2019-07-14T00:00 Build a rewarding career at Jones Lang LaSalle JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. A Fortune 500 company with annual fee revenue of $5.2 billion and gross revenue of $6.0 billion, JLL has more than 280 corporate offices, operates in more than 80 countries and has a global workforce of more than 60,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 4.0 billion square feet, or 372 million square meters, and completed $138 billion in sales, acquisitions and finance transactions in 2015. Its investment management business, LaSalle Investment Management, has $58.3 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit www.jll.com. JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas. As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business. Our values define who we are, underscore our commitment to clients and provide direction for everything we do. Our unique culture has been recognized by industry experts and our peers. We are: * A "best company to work for" in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong. * World's Most Ethical Companies from Ethisphere Institute for seven consecutive years. * America's 100 Most Trustworthy Companies from Forbes Magazine. * #1 Top Corporate Real Estate Firm 2013 from Watkins Research Group, Inc. for six consecutive years. This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit www.jll.com. Currently, we are seeking a Senior Occupancy Planner to join our team. Position's Goal To manage the supply, capacity and demand of a building, campus or region portfolio of space for a specific client at the business unit level. Deliverable Role/Responsibilities Within the portfolio, can answer: how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit? Specifically, the responsibilities include: * Summarized findings and recommendations for action or consideration by the client; * The status of major initiatives affecting planning decisions for the sites; * Develop migration plans and sequencing of group-level and individual moves * Facilitates and/or resolves planning issues identified in the customer planning meetings; * Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space; * Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions; * Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment) * Measure, monitor and report cost saving and value added contributions * Assist in developing site-specific Planning Strategies with Senior Leadership. * Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies with tops-down projections * Track and report actual seat demand at the group level; * Report actual seat demand versus projected seat demand at the building level * Compare over time, actual seat demand versus projected seat demand at the building and business unit level * As necessary, participate in project and move coordination planning meetings; * Reviews building specific stacking plans; * Reports the current supply and capacity, and forecasts inventory changes Interaction To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with: * Move Coordination team to review and approve moves, develop migration plan and conduct facility audits * Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership's numbers and those collected at the group-level; * Corporate Finance group to gather Top-Down projections * Corporate Real Estate to review and resolve planning forecasts, needs, concerns, and issues; * Collaborate with Project Management and Facility Management * Project management to review stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy. * Other Sr. Occupancy Planners to ensure cross campus/portfolio strategy plans are developed. Technology Proficient Ability to utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses: * Proficient in AutoCAD to produce basic test-fits and square foot calculations * Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, etc.) * Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business. * Strong ability to work in all of the Microsoft Office suite software technology Education / Yrs of Experience * Bachelor's Degree in Architecture, Construction Management, Design or related field with a minimum of 5-7 years experience in a corporate environment. * Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations. #LI JLL Privacy Statement When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device's operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on. For additional details please see JLL's Global Privacy Statement or our career site pages for each country. For employees in the United States, please view our Equal Opportunity and Information Security disclaimers here. Jones Lange Lasalle Inc. Cambridge MA

Occupancy Planner

Foundation Medicine