The Nursing Operations Coordinator, coordinates and monitors administrative and financial records for the assigned nursing department(s) and is the administrative liaison for the assigned nursing department(s).
Manages work flow and monitors quality of work of the assigned group to ensure an efficient operational flow, timely completion of assignments and adherence to department's standards and regulations.
Coordinates and maintains the monthly schedule for the assigned nursing department(s).
Tracks and collects employees' hours; reviews employee hours against the scheduled time to work, tracks leaves and vacation/sick time for the Department. Submits weekly timesheets to the manager/director, and in the absence of manager/director, submits timesheets to Payroll Department.
Serves as first point of contact for benefit and payroll questions for all department employees.
Maintains and coordinates manager's calendar. Schedules meetings, coordinates audio-visual and technology requirements, orders catering services, etc., as needed.
Analyzes, categorizes and prioritizes correspondence; responds to communications on behalf of the Manager; acts with a high level of independence in determining appropriate course of action.
Collaborates with the department's educators in creating an orientation schedule for all new staff. Schedules all mandatory trainings for staff.
Maintains and supervises the maintenance of departmental files, manuals and records.
Provides backup support for other administrative staff during breaks and time out of the office.
Assists with project management and follow-through.
Participates in quality improvement teams as required.
Deals discreetly with confidential information concerning professional and patient issues including correspondence, test results, billing data, etc.
Creates reports, spreadsheets, presentations and other correspondence requested.
Plans, organizes and coordinates departmental receptions, meetings or functions, obtaining assistance as necessary.
Handles telephone calls for the department and uses a professional and courteous speaking manner while on the phone.
Works with unit coordinators to monitor inventory of office supplies and equipment.
Purchases as needed and stays within established budget. Keeps office equipment in working order and contacts vendors or IT, as necessary, for repairs or replacements.
Maintains open communication lines with other departments.
Acts as liaison with internal and external customers.
Provides recommendations to administrative office systems in order to improve office productivity and cost effectiveness.
Meets hospital-wide standards in the following areas: Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care is provided; Utilizes hospital's cultural beliefs as the basis for decision making and to support the hospital's mission and goals.
Follows established hospital infection control and safety procedures.
Performs other related duties as needed.
Boston Medical Center