Notary Operations Specialist (Full-Time)

Notarize Dallas , TX 75201

Posted 3 weeks ago

Do you thrive on supporting others to get the job done? Are you known for never overlooking the small details? Then our Notary Operations Specialist role has your name written all over it! This is an outstanding opportunity to join a growing technology company that is transforming how business is done in the the real estate and mortgage market. Our Notary Operations team, consisting of notary and support staff, is one of the first contacts a customer makes with Notarize.

In this crucial role, you help our customers execute some of the most important transactions of their lives, such as buying a house. Upon joining the team, you will receive training on all things notarization and be certified as a commissioned notary public. You will then go live on our platform to meet with our customers over video to conduct remote notarizations. As you continue growing with us, you will become certified as a Notary Signing Agent and lead customers through full remote mortgage eclosings.

We're looking for candidates who are self-starters, thrive in fast-paced environments, and are eager to collaborate with a team. Sound like you? Read on to learn more about what you'll do and what we're looking for in candidates.

Currently Notarize is staffing full time roles for morning, afternoon, evening & overnight shifts. Flexibility to work weekends on a wide rotating schedule is preferred.

If you already have your Texas notary commission, we'd love to talk to you about fast tracking you into a new career with Notarize!

What you'll do:

  • Maintain current knowledge of TX Notary Law & Notarize Policy/Procedures, but don't worry - we'll teach you everything you need to be successful and ensure our customers are too.

  • Collaborate closely with Notary Ops managers and other signing agents to ensure smooth closing experiences for all clients.

  • Provide personable and professional customer service while notarizing a variety of documents for our customers.

  • Develop and sustain subject-matter expertise in eClosings and Notary Signing Agent protocols.

What you bring to the table:

  • Existing Texas notary commission in good standing

  • Strong commitment and excitement for supporting others: both customers and teammates. Customer service experience a plus!

  • Comfortable with technology

  • Excellent writing and speaking skills

  • High attention to detail

  • Ability to empathize with customers and walk them through complex concepts with ease

  • Eagerness to work in a collaborative team environment

  • Ability to pass background check


  • All notary expenses related to notary commission, e-notary certification, E&O insurance, NNA membership, and IdenTrust seal fee are covered by Notarize.

  • On-site parking reimbursed

  • Business casual work environment

  • On the job training and ongoing coaching and development

Nice to have:

  • Knowledge of Mortgage closing documents and process

  • Experience providing legal services

  • Experience as a Texas Notary Public/Signing Agent

  • Video-based, call center, or face-to-face customer service support experience

  • Bilingual (Spanish/English) support experience

Notarize is committed to building an inclusive environment for people of all backgrounds and everyone is encouraged to apply. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We'd love to hear from you.

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