Non-Exempt Temporary Or Casual School Of Physics And Astronomy

About the Job

The purpose of this position is to complete time sensitive special projects that improve the administration of student services in the School of Physics and Astronomy. This position requires a high level of data analysis and statistics expertise, as well as the ability to apply data results to improve administrative processes and workflows. This job has two distinct parts - Administrative Support and Special Projects.

Job Duties

Administrative Support 30%

Front desk coverage: answer questions from students, faculty, and the general public within scope of work via various modalities including in-person, via email, and via phone. Co-manage physics inbox in partnership with Office Manager.

Test administration: print, prepare, and scan exams and quizzes for intro-level Physics classes.

Work two conferences this summer including: daily setup and teardown of materials and furniture, food and beverage set up, event marketing support, and general event hosting socialization.

Special Projects 70%

Test administration process improvement - involves meeting with peer departments alongside the Academic Programs Director to adopt and adapt processes to increase efficiency and accuracy in test administration.

Work with Graduate Program Coordinator and Academic Programs Director to streamline and simplify the TA assignment process.

Create and implement sustainable office organization and systematization of product ordering workflow in partnership with Office Manager.

Coursework data analysis project for Physics faculty.

Digitization of historical Physics department documents and organization of sub basement storage areas.

Other duties of similar scope as assigned.

Qualifications

Required Qualifications

BS degree in STEM field

Data analysis and statistics expertise

Strong attention to detail

Excellent written and verbal communication skills

Ability to maintain a high level of confidentiality in working with student data

Preferred Qualifications

Experience working in the School of Physics and Astronomy front office

Advanced proficiency in Excel and Google suite

Industrious attitude and ability to see opportunity in challenges

About the Department

See more about the School of Physics and Astronomy:

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).