Niar Research Grant Administrator

Position Title NIAR Research Grant Administrator Position Number NEW Position Status Full-Time Regular Work Hours

Monday - Friday 8am-5pm; evenings and weekends may be required as needed; work is completed onsite and in-person.

Location Wichita, KS - WSU Main Campus

Description

University Overview

Wichita State University has a long tradition of innovation and entrepreneurship that spurs the economy and serves the needs of the local community. This is the place where anything is possible. Where collaboration and innovative ideas shape the future, and entrepreneurship is in our bones. If you have the creativity, passion and insight to help us build a brighter future for our city, state and world-this is the place where you belong.

Position Specific Responsibilities

We are adding a Grant Administrator to the Division of Industry and Defense Programs! In this role, you will be tasked with reviewing expenditure transactions within the grant award criteria, establishing grant awards within the University financial system, and creating reports to show grant spending. This position will require attention to detail and experience with grant administration or accounting.

Summary of Responsibilities

Performs post award grant activities to ensure federal, state, and industry compliance with all award and/or contract requirements by monitoring detailed budgets, analyzing expenditures for allowability and applicability, and providing financial and/or accounting support to the Principal Investigator.

Essential Functions

Provides assistance by answering complex compliance issues, providing guidance on complicated compliance regulations, and instructing in the correct usage of the grant accounting system.

Analyzes, reviews and approves detailed expenditure transactions for payment within the grant award criteria.

Ensures compliance with payroll and cost share commitments through research, reconciliation and review of financial data compared to University policies and contract agreements.

Establishes grant awards within the University financial system, including but not limited to, parameters for industry defense contract allocations, cost share funds, billing dates, and revenue recognition.

Prepares reports for Principal Investigators show life-to-date spend on the grant, remaining funds available, cost share commitments, etc.

Prepares all financial reports as required by the granting agency and provides training to departmental staff as required.

Commitment

Wichita State University is committed to inclusive excellence. WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.

Requirements

Minimum Education

Bachelor's degree in accounting, finance, business or related field by hire date

Preferred Education Minimum Experience

Three (3) years of experience in accounting, finance, compliance, or related field. Every 15 hours of graduate college coursework beyond a bachelor's degree can be substituted for one (1) year of experience.

Preferred Experience

Three (3) years of experience in grant administration, grant accounting, grant and/or proposal development, research compliance, or contract drafting at a university, government agency or complex organization.

Knowledge, Skills and Abilities

• Excellent organizational, interpersonal, and communication skills with proven presentation and communication skills across all levels.

• Demonstrated ability to work successfully with diverse populations.

• Excellent critical thinking and problem solving ability.

• Ability to work effectively under time critical deadlines.

• Ability to effectively communicate with many client stakeholders and make sound and reasoned decisions for strategic planning.

• Ability to gain consensus and buy-in from a varied group and move forward to achieve goals.

• Ability to multi-task and work cooperatively as part of a team.

• Ability to maintain discretion and confidentiality.

• Ability to adapt to changing circumstances and priorities.

Licenses, Certificates and Registrations Sponsorship No, due to export control requirements, the University cannot sponsor applicants for employment authorization for this position. User Export Compliance This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a "U.S. Citizen". Additional Information Special Instructions

Department Information

Department 102834 - Industry & Defense Administration

Salary Information

Pay Information Commensurate with experience Overtime Eligibility Yes Eligible for Shift Differential? No Benefits Eligible? Yes Benefit Information

Wichita State University and the State of Kansas offer a variety of benefit programs which are designed to enhance employment. Many of these benefits are available immediately and some with a wait period.

• Comprehensive health, dental, vision and supplemental coverage offerings

• Retirement plan with generous employer contributions

• Basic employer-paid life insurance and optional life insurance

• Employee and Dependent Tuition Assistance Program

• Generous time off accruals

• Full time 12-month employees typically accrue 22 vacation days and 12 days of sick leave per year in addition to 9 annual paid holidays designated by the State of Kansas.

• Additional holidays and/or a discretionary day can be granted by the governor each year.

• Part-time employee accruals are on a pro-rated basis.

• Paid Parental Leave

• State Shared Leave Program

• Employee Assistance Program

• Discounts on campus and throughout Wichita through ShockerStart

You can find more information on benefits in the New/Prospective Employee Benefits Guide.

Requisition Details

Requisition Details

Posting Date 02/12/2024 Closing Date Proposed Start Date

Physical Demands

Physical Requirements

Physical Requirements

• Provides assistance by answering complex compliance issues, providing guidance on complicated compliance regulations, and instructing in the correct usage of the grant accounting system.

• Analyzes, reviews and approves detailed expenditure transactions for payment within the grant award criteria.

• Ensures compliance with payroll and cost share commitments through research, reconciliation and review of financial data compared to University policies and contract agreements.

• Establishes grant awards within the University financial system, including but not limited to, parameters for industry defense contract allocations, cost share funds, billing dates, and revenue recognition.

• Prepares reports for Principal Investigators show life-to-date spend on the grant, remaining funds available, cost share commitments, etc.

• Prepares all financial reports as required by the granting agency and provides training to departmental staff as required.

Physical Weight Category Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.

Additional Physical Demands

Physical Demands Atypical Physical Job Requirements