New Development Assistant Community Association Manager - R4

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Position Title: New Development Assistant Community Association Manager
Location: Thousand Oaks, CA
Reporting To: Regional Manager
Status: Non-Exempt, Full-Time
Salary: $24-$26 hourly

COMPANY PROFILE:

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails.

It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation.

Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:

The New Development Assistant Community Association Manager is responsible for working alongside the New Development Community Association Manager and the New Development Team offering management and support of new Development associations (primarily HOAs), including, but not limited to: daily operations, regular interaction with and support of/to Board of Directors members/homeowners/vendors, builder clients, meeting attendance, site-reviews, turnover walks, budget preparation, and overall community business management.

JOB DUTIES AND RESPONSIBILITIES:

Assist the New Development Community Manager with administrative tasks needed to effectively manage the New Development Association, including single family homes, townhomes, and/or condominiums
Guide, assist, and recommend a course of action for Board members to conduct business using Leadership Management
Provide management services in compliance with the terms of the management contract
Assist Developer Board and homeowners with problem resolution
Provide fiscal management, including, but not limited to: reviewing and approving invoices, coordinating tax preparation and reserve study updates, and reviewing completed financial statements for accuracy prior to distributing to the Board each month
Conduct site reviews and provide oversight of related compliance matters
Conduct turnover walks when required
Draft and follow-through completion punch list of such items identified
Review and submit requests for vendor bids and contracted services
Attend association meetings, including, but not limited to; annual, Board (when Developer control), new development launch/kick-off and turnover
Prepare Board packets, agendas, and calendars in preparation for scheduled and unscheduled meetings
Communicate in-person, telephone, and/or via email to Board members, homeowners, and vendors regarding community business in a timely manner
Maintain current knowledge of governing documents, applicable state statutes, and local ordinances that