National Sr. Purchasing Specialist

J.F. Shea San Diego , CA 92140

Posted 3 months ago

Position Title:

Sr. National Purchasing Specialist

Reporting Relationships:

National Director of Purchasing


The Senior National Purchasing Specialist (SNPS) is responsible for the procurement and cost management of assigned trade categories. The NSPS leads a national category management team where they work with peers to manage assigned trade costs at a national level. This includes identifying new trades, performing due diligence and working with Divisional Operations leaders to qualify, approve and onboard new Trades. The SNPS is responsible for competitive bidding, analyzing, negotiating, and awarding contracts to Trades who are approved by both Purchasing and Division Operational leaders (i.e. the Approved Bid List). In addition to procurement duties, the SNPS is responsible for assembling and maintaining budgets, preparing documents for inclusion into trade contract agreements, special projects and other duties assigned by the NDP. The SNPS assists the NDP in mentoring, developing and motivating the Specialists and Assistant Specialists within their assigned NPO Hub.

The National Purchasing Hubs provide important services to the divisions; it is the SNPS's responsibility to respond timely to division needs and perform to established service standards and metrics.

Summary of Position Requirements:

Purchasing Policy Compliance

  • Assist National Purchasing Director (NDP) in maintaining a bidding workload schedule for all communities.Aid in developing a competitive bid schedule for new communities including determining when it is appropriate to bid out or re-price contracts for in-progress communities.

  • Collaborate with NDP and Operational leaders to assure bid, signature authority, contract, insurance, etc. policies are followed.


  • Research new products, features and amenities for cost effectiveness and marketability

  • For each new community, obtain the specifications, amenities, features and specifications for from Division Associates.

  • When specifying, review and apply all exclusive national accounts.

  • Participate in value engineering, preliminary architectural reviews, feature & specification meetings, and model walks as directed by the NDP.

  • Always pursue the objective of simplicity (good = base house, better = option level #1, best = option level #2) when participating in specification feature reviews, etc.

  • After the contract is awarded, assemble and distribute product specification notebook to the Division


  • Assist in the preparation of the proforma direct construction cost estimate

  • Assemble information necessary to complete the indirect cost estimate

  • Assist in the preparation of the Pre-bid, line item budget, estimate

  • Provide cost and trade information to Purchasing Administrator to maintain accurate budgets in E1 and report budget adjustments to the division or business unit.

  • Review budgets and maintain a Revised Budget estimate (based on actual costs to date) compared to the Original Budget (at time of contract award) with the NDP and Division Business Leaders.

  • Update monthly the Direct Construction Cost (DCC) report and provide a 30/60/90 cost outlook.


  • Obtain an Approved Bid list with multiple qualified bidders per trade signed by the Divisional head of operations.

  • Establish and hold trades accountable for meeting bid due dates

  • Prepare and distribute all onsite bid sheets and packages, including latest architectural plans, consultant reports, cover letter with bid due date, standard trade requirements, list of options, specific trade requirements, material specifications and sequence sheet.

  • Obtain unitized pricing for each of the 4 buckets (material quantities, material SKU level pricing, labor rates and hours required for each labor rate to complete scope of work).

  • Obtain written bids for all quotations including production, option and alternate pricing, bid concessions, model home discounts, and sales complex upgrades.

  • Obtain, analyze and negotiate option costs before awarding base house contracts.

Analyze, Qualify, Negotiate

  • Spread and compare bids for the cost of base house and optional offerings using historical or projected product mix and option frequencies to determine weighted average costs associated with each bid.

  • Identify and resolve bid discrepancies with each bidder.

  • Review and consider proposed substitutions.

  • Obtain Division approval for all substitutions, revise and update scopes and feature specifications to incorporate approved substitutions.

  • Review all substitutions or scope of work changes with each bidder.

  • Identify lowest qualified bidder and compare to line item budget estimate.

  • Negotiate with Trades to achieve costs that are at or below budget.

Award Contract

  • Prepare bid analysis / award recommendation summarizing the final bids for each qualified bidder.Review award recommendations with the NDP.Approve and obtain NDP signature approval to achieve the required two person sign off.

  • Advise successful trade of award decision, notify all other bidders of award decision.

  • Transmit complete and accurate award package to the contract administrator for processing.

  • Prepare and review for accuracy all contract documents.

  • Forward contract documents to responsible manager for counter signature.

Contract Management

  • Assemble required information to process contract change orders for substitutions, scope of work changes, code updates, etc.

  • Transmit complete and accurate change order package to contract administrator for processing

  • Forward change order documents to responsible manager for counter signature.

Cost Reduction / Management

  • Track costs for needed building materials, services, prevailing labor rates, and other related cost components for each assigned trade category.

  • Require 60-day notice on all price increases.The 60 days starts when supplier/trade has provided all required supporting documentation.See contract.

  • Request documentation for any proposed price increase including the 4 buckets (material quantities, material SKU level pricing, labor rates and hours required for each labor rate to complete scope of work).This will include before/after invoices for materials.

  • Request cost drivers for any proposed price increase.For material price increases, compare change in cost driver to change in before/after invoices by comparing the more recent date of either the last increase or the original contract date.

  • Contact Field Manager to see if he/she has observed extra material on the jobsite, has access to any ship quantity tickets, etc.

  • For labor increases, request the Field Manager observe labor hours to complete scope of work.Ask Trade workers for current hourly rates.

  • Negotiate with supplier/trade to avoid price increases by comparing their 4 buckets with market level as well as national level data from other trades performing the same scope of work.

  • Competitive bid to avoid price increase.

  • Negotiate lower percentage increase, backlog protection, no increase for high frequency plans, delayed effective date and other methods to minimize the annual impact of the price increase.

  • Advise NDP immediately of substantive changes or variation from the approved Direct Construction Cost and Indirect Construction Cost budget.


  • Obtain required information (cut-sheets, samples, specs, etc.) from manufacturers, suppliers, and trades to facilitate the work of contract administrators, sales, field supervision, and others served by the NPO.

  • Check all work products for accuracy

Trade Relations

  • Identify trade contractors whose performance and capacity make them strategically important to the division.

  • Assist construction management in resolving Trade issues.

  • Maintain professional, win-win working relationships with Trades through honest and open exchange of information and ideas.

  • Maintain arms-length transactions with trades.It is the SNPS's responsibility to pursue Shea's best interest.

  • Participate in Trade/Safety Council meetings and committees as required.

  • Assist SHPIP administrator in gaining Trade adherence to insurance requirements

Mentor and Manage

  • Assist the NDP in mentoring, developing and motivating the Specialists and Assistant Specialists within their assigned NPO Hub.

  • Monitor adherence to purchasing practices, procedures and standards in keeping with Shea Homes policies and values

  • Lead a national category team that includes all Shea markets.This will include facilitating team calls, coordinating data collection for national accounts, guiding team members on price increases and other assigned special projects.

  • In the event the NDP is out of the office, the NSPS will step in attend meetings, submit reports, and lead the NPO team.

Performance Standards

  • Achieve objectives and goals as outlined by the NDP

  • Complete personal goal objectives

  • Complete on time and in keeping with quality requirements the work associated with all position requirements listed above.

Knowledge / Experience

  • College degree or equivalent combination of education and experience

  • Previous experience in a continuous improvement environment a plus

  • Mainframe and personal computer proficiency, including Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, E1/JDEdwards

  • Five years experience in the homebuilding industry

  • Three years experience in residential purchasing

  • Multi-family purchasing experience a plus

  • Field construction experience a plus


  • Must have a passionate drive to learn and improve. Self motivated

  • Professional demeanor: projects positive and professional image

  • Productivity: excellent attendance, excellent work quantity and quality, positive contributor; ability to work successfully in a team environment, strong people skills, works well with others at all levels

  • Innovation: seeks new opportunities and growth challenges, contributes ideas, helps resolve problems, and develops new procedures and methods

  • Honesty: truthful and trustworthy, does what needs to be done and what is right; is fair and objective, has personal integrity and treats others in a mature, responsible manner

  • Loyalty: has commitment toward the goals and values of the organization, respects its efforts, defends its good name, gives the job the best effort and sincerity

  • Initiative: ability to think, work and make independent decisions based on sound judgment

  • Excellent written and verbal communications skills

  • Understanding of basic measurement and team tools and continuous process improvement methodology and practices

  • Must possess a strong internal/external customer service orientation and commitment

  • Excellent time management, organization and follow-up skills

  • Ability to manage competing priorities and assignments

  • Must be comfortable working in a fast-paced environment where continuous improvement is expected

  • Must be able to consistently achieve high work standards

  • Demonstrates flexibility and adaptability to rapid change

  • Creates good will within department and interdepartmentally

  • Ability to read, understand and apply the requirements of architectural and consultant drawings and reports, including:

  • Title 24 reports

  • Acoustical reports

  • Soils reports

  • Post tension drawings

  • Precise grading plans

  • Ability to understand construction terminology

  • Ability to define and apply specific and standard trade requirements

  • Ability to analyze Supplier/Trade bids for accuracy and completeness

  • Ability to comprehend construction processes and sequence of work

  • Ability to understand consumer expectations within defined market segments and relate to specification levels

  • Ability to negotiate agreements that benefit Shea

  • Ability to understand and utilize Shea measurement tools

Physical Demand/Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to talk and hear. The associate frequently is required to walk and sit, and occasionally is required to stand. The associate must occasionally lift and/or move up to approximately 25 pounds. The noise level in the work environment is usually quiet to moderate.

Professional Development Statement

This position is expected to maintain a program for his/her own professional development and shall do so by creating, maintaining and executing his/her Professional Development Plan per company standards.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Sr Environmental Health And Safety Specialist

DRS Technologies

Posted Yesterday

VIEW JOBS 12/15/2019 12:00:00 AM 2020-03-14T00:00 DRS Daylight Solutions is a subsidiary of Leonardo DRS. Our mission at DRS Daylight Solutions is to be the leading provider of best in class, mid-infrared sources and systems for defense, commercial, and research markets. Our global leadership position in advanced, mid-IR technology means that DRS Daylight Solutions customers benefit from a sustainable, competitive advantage in molecular detection and imaging applications. Leonardo DRS is a leading supplier of integrated products, services and support to military forces, intelligence agencies and prime contractors worldwide. Focused on defense technology, we develop, manufacture and support a broad range of systems for mission critical and military sustainment requirements, as well as homeland security. Headquartered in Arlington, VA, the Company is a wholly owned subsidiary of Leonardo S.p.A., which employs more than 70,000 people worldwide. We offer a competitive compensation package and a business culture, which rewards performance. For additional information on DRS, please visit our website at Company Overview In 2005, three high-tech entrepreneurs founded DRS Daylight Solutions in San Diego, California, with the goal of developing breakthrough technologies and products around the company's core technology: mid-IR quantum cascade lasers (QCLs). Since then, the company has introduced three groundbreaking products. Are you an innovator that wants to be part of the solution? We're looking for pioneers who bring great ideas from concept to reality. DRS Daylight Solutions culture is family oriented, innovative, and collaborative. We enjoy working hard and have fun doing it. Our motto is to protect with light. Job Location: San Diego, CA Position Summary: Performs duties for Environmental and Health & Safety (EH&S) and Ergonomics programs at multiple sites. Provides guidance and technical support to site management and employees on activities that may have environmental or safety impacts. Position required to assist in Facilities Head to research, create, develop and maintain Environmental and Health & Safety Programs, policies and training. DUTIES AND RESPONSIBILITIES: * Performs daily activities focused on Environmental Protection and Employee Health & Safety including ergonomic evaluations. * Preparation of Safety Data Sheets (SDS), labels and other documentation as needed. * Aids management with safety and regulatory audits. * Oversees and performs the handling and disposal of hazardous waste. * Responsible for shipping, handling, and disposal of hazardous materials. * Responsible for generating documentation for chemical orders, SDS, EH&S programs, Training, etc. * Supports, communicates, reinforces and defends the mission, values and culture of the organization. * Implements effective EH&S preventative maintenance programs to ensure the stewardship of DRS personnel and assets. * Responds to problems and issues in a tactful and expedient manner. * Performs EH&S facilities inspections and reporting requirements. * Collects EH&S data and generates reports and metrics. * Assists with Facilities projects when appropriate * Travels to additional DLS facilities to develop and implement EH&S programs QUALIFICATIONS: * Bachelor's degree in EH&S, Science or related field preferred with a minimum of 5+ years of experience in an Environmental or Health & Safety position. * Experience with OSHA and other regulatory agencies preferred. * Experience with health physics and laser safety officer preffered. * Current annual compliance training strongly preferred (DOT, HAZWOPER). * Strong oral and written communication, organization and customer service skills are mandatory. * Must have excellent PC-based computer skills. * Must be a US Citizen. * Prefer an active DoD Security Clearance or must be able to obtain a Clearance. PHYSICAL DEMANDS: * Lifting: yes 20 lbs 0-25% * Walking: yes 0-25% * Climbing: yes 0-10% * Bending: yes 0-10% * Sitting: yes 0-75% * Standing: yes 0-10% * Stooping: yes 0-10% * Kneeling: yes 0-10% * Travel: yes 10-25% Candidate must be a US Citizen and meet DRS security standards as imposed by DoD, including the issuance of any necessary security clearance by US government within reasonable time after commencement of employment. Leonardo DRS, Inc. and its subsidiaries and affiliates are equal opportunity employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. #DLS DRS Technologies San Diego CA

National Sr. Purchasing Specialist

J.F. Shea