Music Department Program Coordinator

Position Information

NBAPOSN Title

Working Title
Music Department Program Coordinator

Brief Position Overview
The role of this position is to support the programs and projects of the Department of Music at MSU Billings in achieving its mission. The position involves a variety of expectations of the individual as they work in the varied environment of the music program. The Program Coordinator will coordinate the services, activities, and offerings for student-centered aspects of the Department of Music. This includes organization and development of reports and data analysis as well as day to day activities affecting the overall direction of music, clinician, concert and recital programming. The position also includes developing and implementing special projects, marketing and recruitment, assisting with grant writing and administration, supervision of student workers, and assisting the chair with budget management.

Position Number

Department
Music Department

Division
College of Liberal Arts & Social Sciences

Appointment Type
Classified

Contract Term

Semester

If other, specify From date

If other, specify End date

FLSA

Union Affiliation
FOCUS-MFPE

FTE
0.75

Benefits Eligible
Yes

Compensation
Hourly

Salary
Salary range of $ 14.84 to $ 18.55 hourly, commensurate with experience, education, and qualifications

Contract Type
Classified Hourly

If other, please specify

Recruitment Type
Open

Position Details

General Statement
Montana State University Billings is a preferred employer in the region-WE WANT YOU!The following are reasons why you should join our team:

Work-life balance
Holidays-10 paid holidays per year and 1 Floating Holiday
Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
Sick Leave

• Earned at an accrual rate of .0416125 for each hour in pay status.
  Employee and Dependent Tuition Waiver
  Opportunities to engage in professional development opportunities
  Committed to employee wellness and access to a robust Employee Assistance Program
  Medical Benefits that are robust and affordable
  Visit MUS Benefits to learn more about our benefit package including
  Medical, Vision, and Dental
  Life Insurance and Long Term Disability are incorporated into our benefits.
  Learn more about our retirement benefits at MUS Retirement.

Opportunities for career growth and a variety of career paths
Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
Beautiful campus environment that features our MSUB Mile walking path

Duties and Responsibilities
DUTIES and RESPONSIBILITIES:
Pre-advise students by directing them to guidelines for their degrees, course listings, and faculty advisors.
Coordinate marketing and recruitment efforts for the departments.
Maintain department website.
Track inventory of department.
Assist department faculty, including all part-time faculty and graduate teaching assistants, by providing administrative, clerical and technical support for monitoring class enrollment, generating class lists/transcripts. Maintains database of courses and faculty workloads. Prepares hiring (preemployment) documents in accordance with the Billings Faculty Union Collective Bargaining Agreement and/or Human Resources. Oversees budgets and regularly reports to department chairs. Coordinates the search process for vacant department positions with the Human Resources Department by developing job descriptions and arranging candidates' on campus interviews by making travel arrangements.
Assist students for the department by providing curriculum information, registration of classes, printing of transcripts & schedules, assignment of advisors, and maintenance of files. Download and distribute student evaluations to faculty after each semester ends. Maintains bulletin boards with information for students on scholarships and post-graduate opportunities. Post notices on classroom doors when faculty members are absent for unforeseen reasons and notify appropriate personnel.
Provide assistance/support for students and faculty to operate classroom technology. Coordinate and plan student advising events.
Administer department as office manager by organizing, coordinating and prioritizing information and tasks in order to meet deadlines and to maintain a steady workflow during and between semesters.
Direct supervision of one or more office student employees. Assist with supervision of the graduate assistants and student workers.

Preferred Qualifications:
Knowledge of music department and university academic requirements
Customer service skills

• Ability to work with communities and organizations outside MSUB

Knowledge of (or ability to learn) social media and website development
Knowledge of copy machines, Scantron machines, FAX machines, and multi-media equipment.
Ability to work well with constant interruptions.
Ability to exercise self-motivation.
Ability to appropriately handle confidential information and to represent the office, college and the university as a professional.
Knowledge of university policies, procedures and collective bargaining agreement.
Knowledge of EPAF procedures.
Effective interpersonal and communication skills.
Knowledge of Banner System, Microsoft Word, Access, APEX, Outlook and the Internet.
Ability to organize and prioritize a variety of tasks.
Respect for confidentiality.
Ability to work effectively under minimal supervision.
Knowledge of computer software for marketing purposes (i.e. Adobe Suite, Excel, Word)
Knowledge of multi-media equipment.
Ability to organize and correlate scheduling.
Knowledge of university policies and procedures.
Knowledge of Event Management System
Ability to work independently.
Knowledge of university and office procedures

PHYSICAL DEMANDS: Minimal, with ability to lift and move items no more than 20 lbs.

Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website.

Required Qualifications

• Experience, Education, Knowledge & Skills

Education Required: High School Graduate Experience Required: 1 year in related field

Preferred Qualifications

• Experience, Education, Knowledge & Skills

Education Preferred: College Degree Experience Preferred: 2-5 years in related field

The Successful Candidate Will

Special Requirements

Physical Demands

This position has supervisory duties?
No

Posting Detail Information

Announcement Number
S00939P

Number of Vacancies
1

Desired Start Date
07/29/2024

Position End Date (if temporary)

Open Date
06/26/2024

Close Date
07/12/2024

Open until filled
Yes

Special Instructions Summary
Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website.

Quick Link for Internal Postings
https://employment.msubillings.edu/postings/7069

Diversity Statement
Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.Montana State University Billings makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm