Municipal Court Clerk

Job Summary

The Municipal Court is currently seeking a skilled and organized individual for the position of Court Clerk. The ideal candidate will have experience in clerical work, specifically in a court environment. They must possess excellent communication and customer service skills. The Court Clerk will be responsible for processing legal documents, scheduling court hearings, and maintaining accurate records.

Full Benefits Package Including:

• Paid holiday, vacation & sick leave to support your work/life balance

• Insurance options

• Free employee clinic for medical coverage participants

• TMRS retirement with 14% City contribution

• Mental health and financial education benefits

• And much more!

This Municipal Court Clerk is responsible for performing general duties in the Municipal Court of law as assigned. Duties include, but are not limited to: providing daily customer service to the general public regarding citations, warrants, complaints, and other Municipal Court proceedings; properly receiving and recording all court fees/fines; maintaining court records, processing jail dockets and court-related documents, and assisting with court proceedings. This role requires advanced technical knowledge and a specialized knowledge of court operations, policies, and procedures. The candidate must be highly motivated and strive for success by demonstrating values of integrity, customer service, efficiency, and innovation.

Duties

• Responsible for manual data entry of citations received and daily citation download from Brazos software including reviewing, scanning, and mailing notices to defendants.

• Provides excellent customer service to defendants by timely processing all payment and non-cash transactions within the required systems. Accounts for money collected on a daily basis and prepares daily deposits.

• Processes jail docket on a daily basis. Collects money from the jail and transfers bond money from the jail to cashier; processes bonds for Judge's signature to refund/forfeit bond money per court disposition. Handles payment review dockets by reviewing indigency cases filed within the court and processes all motions for Time Served request.

• Assists with court proceedings, including scheduling hearings and trials. Handles appeals for all criminal and civil cases; maintains accurate and up-to-date court records and recordings; prepares and distributes court calendar and dockets, summons, and subpoenas; and works closely with City Departments to follow up on court orders.

• Reviews all current, past-due, and deferred cases. Processes all court-related documents including warrants, capias warrants, show cause letters, deferments, community service, defensive driving, and family violence (including maintaining and updating CR-43's, fingerprints, and DPS reporting).

• Answers phones and communicates with the public and other City departments.

• Efficiently manages paperless system while adapting to various technological platforms.

• Performs all other duties as assigned.

Minimum Qualifications

REQUIRED:

• High School Diploma or equivalent (GED)

• Two years general office or municipal court experience

• Cash handling experience

• Advanced computer skills including proficiency in Microsoft Outlook, Word, and Excel

• Must complete the Texas Municipal Court Education Center training program Level I within 18 months of hire date (full-time)

• Must be able to attend twelve hours of TMCEC sponsored school per year thereafter

• Valid driver's license with an acceptable driving record (must obtain TX driver's license within 90 days)

PREFERRED:

• Bilingual in English/Spanish

• Associate's Degree from an accredited college or institution in a related field

Knowledge, Skills and Abilities

• Knowledge of court procedures;

• Knowledge of applicable laws, rules, regulations, policies, and procedures;

• Knowledge of legal procedures;

• Knowledge of modern office procedures;

• Knowledge of community resources;

• Knowledge of caseload management principles and practices;

• Knowledge of conflict mediation principles and practices;

• Skilled in providing customer service;

• Skilled in operating modern office equipment;

• Skilled in managing a caseload;

• Skilled in defining problems, collecting data, establishing facts, and drawing valid conclusions;

• Skilled in preparing clear and concise reports;

• Skilled in maintaining sensitive and confidential information;

• Skilled in typing, operating a computer and related software applications;

• Skilled in communicating effectively and professionally both verbally and via email with a variety of individuals

• Ability to work independently and as a team member, deal with conflict, and work effectively in a high-pressure environment with changing priorities

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

How to Apply

01

Select your highest level of education:

• High School Diploma (GED)

• Associates

• Bachelors

• Masters

• None of the above

02

How many years do you possess in general office or municipal court experience?

• None

• At least 2 years

• 3-4 years

• 5-6 years

• 7+ years

03

How many years of cash handling experience do you possess?

• None

• Less than 1 year

• 1 - 2 years

• 3+ years

04

What is your skill level with Microsoft Office applications?

• No experience with Microsoft Office

• Beginner

• Intermediate

• Advanced

• Expert

05

Do you have a valid driver's license with an acceptable driving record?

• Yes

• No

06

Are you currently a certified municipal court clerk through the Texas Municipal Education Center?

• Yes

• No

07

Please initial that you have read and understand the following statement: The Municipal Court Clerk must complete the Texas Municipal Court Education Center (TMCEC) training program Level I within 18 months of hire date, and must be able to attend twelve (12) hours of TMCEC sponsored school per year thereafter.

08

If you are bilingual in which language are you most proficient?

• I am not bilingual

• Spanish

• Vietnamese

• Chinese

• French

• Urdu

• Other

• American Sign Language

Required Question

Agency City of Baytown

Address 2401 Market Street

Baytown, Texas, 77520

Phone 281-422-8281

Website http://www.baytown.org