Mission Support Specialist

Department Of Homeland Security Helena , MT 59624

Posted 4 weeks ago

  • Duties

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Duties

Summary

This announcement will remain open until 03/16/2020. Cut-off dates for referral to hiring managers for selection consideration will be established as vacancies occur. Although the announcement advertises for multiple locations, it is not intended to convey nor imply that positions will be available in any or all duty locations.

Learn more about this agency

Responsibilities

As a Mission Support Specialist, you will perform a variety of duties such as:

  • Coordinate and perform administrative services for management information systems, telecommunications, budget, finance, procurement, human resources, training, logistics, property, space, records, printing, mail, travel, and office equipment

  • Advise management on assigned administrative matters

  • Conduct or participate in the evaluation of administrative programs, systems and methods and identify ways to improve the efficiency and effectiveness of these services at the local level

  • Represent the office in dealings with vendors and organizations within the agency that have primary responsibility for these services

  • Operate, manage, and oversee a fleet management program including: purchase, disposal, maintenance, budgeting, and reporting functions

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential
12 - Not all positions filled by this job announcement will have a promotion potential of GS-12. You will receive a confirmation of your promotion potential if you are notified of a tentative selection.

  • Job family (Series)
    0301 Miscellaneous Administration And Program

  • Requirements

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Requirements

Conditions of Employment

U.S. Citizenship: You must be a U.S. citizen to apply for this position.

Selective Service: Males born after 12/31/59 must certify registration with Selective Service.

Requirements by Closing Date: You must meet all requirements by the closing date of the announcement.

Probationary Period: This is a full-time permanent position (Career/Career-Conditional appointment). Upon appointment to this position, you may be required to serve a one-year probationary period.

Qualifications

GS-07: You qualify for the GS-07 grade level if you possess one of the following:

A. Experience: One year of specialized experience, equivalent to the GS-05 grade level in the Federal service, performing developmental assignments under the close guidance of a higher level specialist that provided exposure to a wide variety of management and administrative methods, techniques, and practices such as updating budget data on spreadsheets; compiling data for budget requests; preparing requests for personnel actions; providing orientation to new employees; coordinating office moves and telephone service requests; monitoring usage of government motor vehicles; collecting and analyzing information related to workflow, office procedures and control systems in support of program evaluations; and responding to routine questions concerning administrative procedures and requirements.

or

B. Substitution of Education for Experience:

You may substitute successful completion of one full year of graduate-level study or a Master's or higher degree, e.g., Ph. D. in an appropriate field such as business administration, industrial management, industrial engineering, industrial psychology, public administration, political science or government.

or

C. Superior Academic Achievement:

You may substitute superior academic achievement for the experience required at the GS-07 level. You must have completed the requirements for a Bachelor's degree from an accredited college or university with a grade point average of 3.0 or higher on a 4.0 scale, class standing in the upper third of a graduating class or major subdivision, or membership in a national scholastic honor society. The degree must be in the fields described in "B" above.

or

D. Combining Education and Experience: Appropriate combinations of successfully completed post-high school education and experience also may be used to meet the total qualification requirements for the GS-07 grade level.

GS-09: You qualify for the GS-09 grade level if you possess one of the following:

A. Experience: One year of specialized experience, equivalent to the GS-07 grade level in the Federal service, performing duties such as: (1) Providing assistance to senior specialists in the evaluation and analysis of operational and administrative programs; (2) Identifying quantitative and qualitative productivity standards, measures of performance and reporting procedures, and resource utilization effectiveness and efficiency; (3) Assisting in the execution of administrative programs by carrying out specified portions or segments of specific projects such as updating budget data on spreadsheets, preparing routine budget requests, preparing requests for personnel action, providing orientation to new employees, coordinating office moves and telephone service requirements, and monitoring usage of government motor vehicles; (4) Collecting and analyzing information related to workflow, office procedures and control systems in support of program evaluations; and (5) Identifying and recommending solutions to administrative problems and providing advice to staff on established methods and procedures.

or

B. Substitution of Education for Experience:

You may substitute a Master's, LL.B., J.D., or equivalent graduate degree, or have successfully completed at least two full years of progressively higher-level graduate education leading toward such a degree in a field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.

or

C. Combining Education and Experience: Appropriate combinations of successfully completed post-high school education and experience also may be used to meet the total qualification requirements for the GS-09 grade level.

GS-11: You qualify for the GS-11 grade level if you possess one of the following:

A. Experience: One year of specialized experience equivalent to the GS-09 grade level in the Federal service, performing such duties as: (1) Coordinating and monitoring a variety of administrative projects (i.e. budget, personnel, travel, space, logistics); (2) Identifying and recommending solutions to a wide range of administrative problems; (3) Analyzing administrative data from a variety of sources to develop trends, patterns, profiles, estimates, and studies; (4) Preparing preliminary and finished reports and documents; and (5) Representing the office in dealing with vendors and personnel from other administrative support organizations.

or

B. Substitution of Education for Experience:

You may substitute a Ph.D. or equivalent doctoral degree or have successfully completed three full years of progressively higher-level graduate education leading to such a degree; or LL.M if related, in a field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.

or

C. Combining Education and Experience: Appropriate combination of successfully completed graduate level education and experience described in A and B above, that, when combined, equal 100% of the total requirement.

GS-12: You qualify for the GS-12 grade level if you possess the following:

Experience: One year of specialized experience, equivalent to the GS-11 grade level in the Federal service, performing duties such as: (1) Applying (and modifying, if necessary) established practices to specific administrative problems which involve many variables; (2) Conducting independent evaluations on administrative functions and preparing study findings, recommendations, and reports; (3) Providing advice on a variety of administrative and management programs and procedures; (4) Making agreements and commitments at meetings and during telephone discussions in accordance with previously received functions; and (5) Performing liaison functions with other organizations, including effectively presenting the organization's needs and establishing harmonious working relations with counterparts.

All education must have been obtained from an accredited college or university.

For additional information regarding the substitution of education for experience, click HERE.

Qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification.

National Service Experience (i.e. volunteer experience): Experience refers to paid and unpaid experience, including work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.

Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Failure to provide such documentation with your application will result in lost consideration. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.



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Mission Support Specialist

Department Of Homeland Security