Middle School Secretary III (2024-2025 Anticipated)

"Job Title: Campus Secretary III
Reports to: Campus Principal
Dept./School: Middle School
Wage/Hour Status: Nonexempt
Pay Grade: Clerical 5, 219 days
Date Revised: December 12, 2014

Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles

Experience:
One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

Prepare written correspondence forms, schedules, or reports using typewriter or personal computer.

Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.

Maintain a daily teacher attendance log and records for substitute teachers.

Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office.

Maintain a log of visitors to school.

Maintain school calendar of events.

Schedule meetings and appointments and maintain calendar for principal.

Reception and Phones

Assist students, teachers, and parents as needed.

Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.

Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

Receive, store, and issue supplies and equipment.

Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

Other

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse' s absence.

Maintain confidentiality.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Equipment Used:

Personal computer, typewriter, printer, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Equal Opportunity Employer: Applicants for all positions are considered without regard to race, color, sex, (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator is Dayna Hardaway, Director of Human Resources, 1104 Broad St., Wichita Falls, TX 76301 940-235-1012

Questions regarding posted positions should be addressed to human resources 940-235-1012.