Mid-Level Workflow Administrator (Ts/Ts-Sci) Dodf4

Company Overview

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ Inc.'s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ Inc. means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ Inc.?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ Inc. will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview

QinetiQ US is seeking a Mid-Level Workflow Administrator to support the Assistant Secretary of Defense for Mission Capabilities (ASD(MC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). Duties include:

Responsibilities

• Review reports or associated correspondence packages for completeness, structure, content, and format; ensure sufficiency of product (i.e., that the product is responsive to the originating request); analyze information from a variety of acquisition and program sources; author, review, and edit documents and preparing reports.

• Monitor the Correspondence and Task Management System (CATMS) database to ensure all taskers are handled appropriately and in a timely manner.

• Ensure that senior leader decisions are clearly communicated via correspondence prepared for signature; determine the acceptability of documents based on composition, coordination, and logical analysis; monitor workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities.

• Possess the ability to work under pressure, consistently meet deadlines, manage priorities, and handle sensitive information; interact with and manage a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, Combatant Commands, U.S. and foreign industry, Office of Management and Budget (OMB), and Congress.

• Draft documents for review by senior leadership; compose correspondence and memoranda requiring independent judgment as to content; ensure correspondence accuracy, format, spelling and grammar; assemble enclosures, attachments, and other reference documentation before submission of the correspondence package to senior level decision makers for concurrence, approval, and signature; route correspondence in accordance with approved distribution codes or other designated routing lists; process incoming and outgoing correspondence, recommending format and content changes; maintain all correspondence control systems to reflect current task status at all times; prepare internal office correspondence; assisting in the control and accountability of classified documents stored within the office; ensure special handling of correspondence which may require expediting (i.e., letters addressed to the White House, Secretary of Defense, Deputy Secretary of Defense, Department of Justice, Federal Trade Commission and Congress); providing customer service to customers by telephone and in person; providing pickup and delivery of correspondence; preparing requests for building passes and site visit authorizations; processing incoming mail, facsimile and email; and providing responses to public requests or calls for information and assistance.

Required Qualifications

• A Bachelor's degree from an accredited college or university is required. At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.

• A minimum of four (4) years of recent and relevant experience is required for contractor support.

• Top Secret security clearance required, with the ability to obtain and maintain an SCI. #qinetiqclearedjob

• Experience and skills in providing correspondence management and coordination management support is required.

Preferred Qualifications

• Preferred experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Government, Military (DoD Flag / General Officers), or Private Sector.

• Background in National Archives and Records Administration (NARA) is highly desirable.

• Possess knowledge of the R&E organization and assigned office sufficient to knowledgably triage tasks for completion within defined suspense dates, and proactively track those actions for completion with the assigned office.

• Active TS/SCI clearance highly preferred.

Company EEO Statement

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ Inc. is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.