Mgr, Grant Compliance

About this Position

Posting Detail Information

Position Number SE2004.00000 Position Title Mgr, Grant Compliance Job Type Staff FT/PT Full-Time Employee Class Description Staff exempt General Position Description

Responsible for tracking, providing oversight and assistance for compliance/administration of pre/post award grant activity of private, state, and federal grants, including subcontracts. Ensures regulatory compliance with college funding sources and college administrative procedures. Assists development staff with pre-award activities and provides guidance regarding federal, state and local funding source's regulations.

Flexible Work Arrangement Grade 1624 Exemption Status Exempt Posting Number S2570P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Number of Vacancies 1 Posting Start Date 06/19/2024 Posting End Date 07/10/2024 Open Until Filled No Quicklink for Posting https://valenciacollege.peopleadmin.com/postings/35657

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details

n/a.

Salary Range $48,676 - $69,364 per year

Essential Job Functions

Description of Job Function

1.Leads, coordinates, monitors, and tracks compliance efforts and effective grant management processes with project directors, administrators, grants management team and other College staff involved in grant projects.

Description of Job Function

2.Manages all assigned projects to ensure compliance with grant or contract requirements and monitors to ensure on-time achievement of deliverables. Provide assurances with compliance from the successful transition of grants from the time of award to closeout.

Description of Job Function

3.Reviews and interprets federal and State regulations, as well as, funding source program solicitations to ensure compliance to all of the requirements of the grant funds.

Description of Job Function

4.May assistance with grant applications and make recommendations to create a more competitive proposal that maintains the integrity of college resources.

Description of Job Function

5.Provides guidance to the evaluation process, both pre and post award.

Description of Job Function

6.Reviews grant proposal budgets prior to submission and assist or leads the negotiation process to ensure expenditures are linked to programmatic goals/objectives of the grant.

Description of Job Function

7.Coordinates, reviews, and assists project directors with the completion and submission of grant reports.

Description of Job Function

8.Leads the closeout efforts and maintains regulatory file copies of all grants.

Description of Job Function

9.Conducts quarterly meetings with project directors to review progress, address concerns and advise of necessary data needed to show impact of grants. Maintains records of meetings to ensure that all grant recordkeeping and reporting of requirements and restrictions are observed.

Description of Job Function

10. Leads communication between funding source and College. Provides documentation and obtains approval of any change of scope or budget in grants. Provides administrative support to funded projects, including serving on post award committees.

Description of Job Function

11. Supports the efforts of the Resource Development Office by participating in all aspects of resource development, including, but not limited to outreach, training, and reporting.

Description of Job Function

12. Maintains open and regular communication with grant project directors, resource development staff, grants accounting staff, and other College staff to report progress toward meeting objectives and to address any grant management compliance issues.

Description of Job Function

13. Provides grants management training sessions, including workshops, both face-to-face and in an online platform.

Description of Job Function

14. Monitors progress toward meeting grant objectives; distributes copies of reports to appropriate administrators, the Internal Auditor, the Grants Accounting Director, and the Assistant Vice President, Resource Development.

Description of Job Function

15. Submits monthly progress/summary reports to the Assistant Vice President, Resource Development.

Description of Job Function

16. Identifies and promotes collaborative relationships with Student Affairs, Academic Affairs, Restricted Fund Accounting, and Provosts.

Description of Job Function

17. Maintains current knowledge of related College policies and handbooks, and funding agency required documents; communicates relevant requirements to project directors and administrators, and makes recommendations to the resource development and finance offices regarding the College's grant policies and procedures. Attends training opportunities to remain current in compliance topics.

Description of Job Function

18. Maintains the College's Grants Management Handbook and Resource Development Grants Management website to ensure up-to-date information is available for College staff.

Qualifications

Drivers License Requirement

Drivers License Requirement

Required Qualifications

Required Minimum Education Bachelor's Degree from a regionally accredited institution. Required Field of Study Other Required Qualifications

Grant management experience including starting and closing of grant projects.

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study

Master's degree from a regionally accredited institution.

Preferred Type of Experience

Experience maintaining highly detailed grant and contract files, including reporting and correspondence with funding sources and project directors.

Experience in working effectively as a team leader.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

Knowledge of federal and state rules and regulations related to grant administration.

Knowledge of common accounting procedures and computerized accounting practices.

Skill in managing multiple projects and budgets.

Skill in effectively communicating interpersonally, orally, and in writing.

Skill in the use of personal computers and word processing, spreadsheet, and database.

Ability to effectively organize and manage multiple projects simultaneously, while meeting deadlines and prioritizing changing needs.

Ability to pay attention to detail, make appropriate and sound decisions with minimal supervision, and follow through on assignments.

Ability to solve problems and create mutually successful solutions.

Ability to collect, organize, synthesize and present information in a meaningful manner.

Ability to interpret financial, regulatory, and operational data and prepare reports.

Ability to accurately and thoroughly communicate using logic, clarity of thought, persuasiveness and creativity.

Ability to effectively coach and instruct faculty and staff in grant management, and compliance.

Working Conditions

General Working Conditions

This job operates in a professional office environment and throughout the College's worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.

While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud.

Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions Job Specific Designation