Mgr. Fiscal & Business Admin

Dept Number/Name: 0-6120-000 / Department of Surgery

College Division: USF Health- Morsani College of Medicine

Salary Plan: Administrative

Job Code/Title: 9225 / Mgr. Fiscal & Business Admin

Hiring Salary/Salary Range: Commensurate with experience

Position Number: 00054630

ORGANIZATIONAL SUMMARY:

The Department of Surgery has 200+ employees across 8 divisions engaging in clinical, educational, and research excellence. The department has grown rapidly in the last 2 years and continues to recruit and expand its programs. It consists of a diverse team of skilled surgeons who are experts in their respective fields. The department also engages in clinical and basic science research which pave the way for innovative surgical techniques and treatments.

POSITION SUMMARY:

This position will be responsible for creating standardized reporting to the Chair and Administrator in order to assess division performances. The position would direct and train incoming staff as well as division administrators on day-to-day processes as needed (reimbursements, contract approvals, PO's, etc...). The position will be responsible for building parts of the annual budget and/or assisting the department administrator when needed. The position will be required to interpret and educate others on financial policies and guidelines. The position will be required to provide financial reports and forecasts to aid in the decision making process.

RESPONSIBILITIES:

Financial Planning and Strategy

• Assist with developing and implementing the department's financial strategy in alignment with institutional goals and objectives

• Participate in long-term financial planning and resource allocation

• Identify opportunities for cost savings and revenue generation

Budget and Payroll Management

• Monitor, manage, and help prepare the department's annual budget

• Collaborate with department leaders to create realistic budgets that support academic and research activities

• Allocate funds based on departmental priorities and needs

• Oversee the administration of external funding sources (contracts, clinical research agreements, etc...)

• Manage clinical research budgets and ensure compliance with funding guidelines

• Oversee payroll processes for department, including accurate record-keeping and timely payroll processing

• Ensure compliance with payroll regulation and guidelines

Financial Reporting and Analysis

• Generate regular financial reports, statements, and analyses for department leadership and external stakeholders

• Analyze financial data to provide insights and recommendations for decision making

• Evaluate financial impact of departmental initiatives, programs and projects

• Prepare for financial audits or reviews by maintaining accurate and organized financial records

Implement and oversee financial reporting and data analytics tools

Expense Controls and Monitoring

• Monitor departmental expenditures to ensure they stay within approved budget limits.

• Review spending patterns and variances, and provide explanations and recommendations.

• Establish and maintain strong internal control procedures and maintain data accuracy and integrity

• Stay up to date on financial policies, regulations, and compliance requirements

• Ensure financial practices within the department adhere to institutional and regulatory standards

Leadership and development

• Provide leadership and guidance to financial team

• Collaborate with other departments, university administrators, and external partners to facilitate financial operations and resolve financial-related issues.

• Provide training and support to department staff on financial processes and procedures.

• Promote financial literacy and awareness within the department.

• Lead or participate in special financial projects, initiatives, or strategic planning efforts.

• Contribute to the development of new academic programs or research initiatives from a financial perspective.

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and four years of professional business experience; or a Master's degree in the same fields and two years of experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Four years of direct experience can substitute for Bachelor's Degree (SB 1310). Six years of direct experience can substitute for Master's Degree (SB 1310).

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USF Health

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 35839

Original Posting Date: 12/06/2023

Posting End Date: 07/02/2024

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location

Campus map and location overview:

USF - Health

USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

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