Methods And Procedures Advisor II

Agency: Department of Public Health

Office: Health Promotion

Division: Oral Health

Posting ID: 37-23-0192 / 39071

Posted: 6/26/2024-7/11/2024

Salary: Anticipated Starting Salary (Effective 7/1/24) $5,179 a month; Full Range $5,017 - $7,341 a month

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)

• Competitive Group Insurance benefits including health, life, dental and vision plans.

• Pension plan through the State Employees Retirement System

• Deferred Compensation Program - voluntary supplemental retirement plan

• Optional pre-tax programs

• Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

• 10-25 days of paid vacation time annually (10 days for first year of state employment)

• 12 paid sick days annually which carryover year to year

• 3 paid personal business days per calendar year (pro-rated dependent on start date)

• 13-14 paid holidays per year

• 12 weeks of paid parental leave

• Employee Assistance Program and/or mental health resources

• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 37-23-0192 / 39071

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

Oral Health Section (OHS) in the Office of Health Promotion at IDPH establishes programs and partnerships designed to improve access to population‐based interventions that prevent and reduce oral disease by promoting oral health as integral to health through organized community efforts.

The Illinois Department of Public Health is seeking a highly motivated individual to lead Illinois's fluoridation monitoring program, providing consultation and training services that assist individuals and communities in maintaining optimally fluoridated drinking water; participates in surveys, data collection, presentation and other public health services and surveillance activities; assists with oral health projects and grant development to aid in improving the oral health of Illinois population. The individual will work with grants and grantees, work with groups, private/public partnerships and oral health care organizations for the development, implementation and evaluation of programs to improve the oral health of the public. Participates as an acting member in coalitions as assigned.

Job Responsibilities

1.Performs evaluative studies of complex technical fluoridation data management operations and other oral health related studies.

• Identifies and isolates operating problems/issues, by using data analysis techniques which include: data compilation, presentation and reporting techniques, informational materials and selected manual revisions and correspondence relating to the fluoridation data system.

• Monitors scheduling and deadline controls over fluoridation data reporting.

• Leads quality improvement activities and provides recommendations for courses of action.

2.Plans, develops, adapts/extends/revises oral health program procedures for the expansion of services.

• Confers and consults with administrators prior to, and during installations.

• Studies Federal releases and makes adaptations for compliance.

• Makes recommendations for courses of action.

3.Reviews data compilation for accuracy, timeliness and quality of analysis reporting prior to traveling for distribution to communities and other state and federal agencies.

4.Coordinates and implements fluoridation data system revisions. System revisions are dictated by changes made by the administrator that are based on program policies and other state or federal agency requirements.

• Works with program administrators to develop specifications for complex system revision for the administrators to use when drafting documents to request assistance from data system experts outside of the Division.

• Completes revisions.

• Reviews system to assure appropriate operations with revisions in place.

5.Supports central office routine tasks and agency requirements such as training, making presentations, traveling to and attending conferences, coordinating state fair and other events for Oral Health Section.

6.Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of four years of college with courses in public administration, accounting, industrial relations, prelegal or personnel management.

• Requires two years professional experience in public administration, business management, or accounting.

Preferred Qualifications

• One (1) year of professional experience in a public or private organization in a position that collects, compiles, reports and presents data.

• Two (2) years of experience using Microsoft Access, Excel, Word, PowerPoint, Teams, and OneDrive.

• One (1) year of experience controlling, handling, and maintaining activities and work in a professional office setting.

• One (1) year of professional experience developing and maintaining cooperative working relationships to effectively meet Oral Health objectives.

• Two (2) years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation.

• Two (2) years of experience communicating (written, oral, presentation) to professional and lay audiences.

• One (1) year of experience with agency programs, rules, and regulations.

Conditions of Employment

• Requires a valid driver's license.

• Requires the ability to travel.

Work Hours: Monday

• Friday 8:30am

• 5:00pm

Work Location: 535 W Jefferson St Springfield, IL 62702-5076

Agency Contact: DPH.HRRecruiter@illinois.gov

Posting Group: Legal, Audit & Compliance; Health Services

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com