St. Olaf College Northfield , MN 55057
Posted 2 months ago
Position Title: SAMHSA (Substance Abuse and Mental Health Administration) Mental Health
Grant Coordinator
Department: Wellness Center
Reports To: Director of Wellness Center and Health Promotion
Classification: Exempt FTE: 1.0 Date: 2/2023
Work Schedule Term: Year-round
Shift: 40 hours to be worked per week Monday
Friday, 8:00 am
5:00 pm; variations to this
schedule, or flexible work arrangements, can be proposed and are subject to approval by HR
and relevant supervisors.
● Travel up 3-5 days to the National Conference overnight trip
● Occasional evenings and weekend hours
Grant duration: Jan. 1, 2023, Sept 29, 2026
Purpose: This position is responsible for coordinating the Mental Health Awareness and
Training grant on the St. Olaf Campus in alignment with the Project Director. The goal is to
increase mental health awareness of early warning signs and resources on campus, and is
accomplished through marketing and training for students, staff, faculty and parents of current
students at St. Olaf College.
Essential Job Duties: The SAMHSA Mental Health Grant Coordinator is responsible for
managing the grant's lifecycle. This role executes pre- and post-award grant processes to
ensure compliance with organizational and financial policies. The top priority of this position is to
ensure the organization remains compliant with all grantor requirements. This role works on a
variety of campus-wide initiatives that range from simple to complex.
Pre-award responsibilities include the coordination and review of grant proposals. This position
serves as a resource for staff and ensures grant proposals are developed and submitted
following grantor and organizational processes. Post-award responsibilities include coordinating
implementation of grant strategies, grant reporting and monitoring activities as well as ensuring
compliance and accountability of funds. This role requires close communication with the Project
Director, the Director of Government, Foundation, and Corporate Relations at St. Olaf College,
the grant finance staff and the Dean of Students for Health and Wellbeing.
Responsibilities
Pre-Award/Award Modifications Processes
● Exhibit outstanding attention to detail when reviewing grant documents and budgets,
examining them for completeness and accuracy and their adherence to policy; provide
appropriate approvals to enable smooth and prompt processing.
● Coordinate grant budget development between program and finance staff.
● Read federal SAMHSA Notice of Award guidelines and compliance requirements for
internal application checklists for the program and fiscal staff to use when applying.
● Enter grant application data into the grant management database, called SAMHSA's
Performance Accountability and Reporting System (SPARS).
● Track application due dates and award notification dates on the grants calendar.
Post-Award
● Oversee the delivery and tracking of grant agreements and amendments, including
requests for internal reviews and revisions.
● Collaborate closely with the Grant Finance Department to submit grant expenditure
requests.
● Coordinate response to funder requests for information (for example: reporting, audits,
and monitoring reviews) to ensure all information is gathered across departments and
submitted on time.
● Provide program and finance staff with grant reporting requirements and ensure all grant
reports are submitted at least one day ahead of the stated deadline.
● Create and update SAMHSA Performance Metric documents.
● Schedule and attend bi-annual grant management meetings with the Project Director,
the Director of Government, Foundation, and Corporate Relations at St. Olaf College
and the grant finance staff for all SAMHSA grants and ensure meeting documentation
and follow-up are kept.
● Ensure proper documentation of grant requirements is retained according to record
retention policy.
● Enter and maintain grant data in the grant management database, ERA Commons.
● Research and apply for additional funding sources to ensure the sustainability of the
initiatives outlined in the grant implementation plan.
Grant Compliance
● Ensures compliance with all laws, ordinances, rules, regulations, standards, and policies
and procedures, grant terms and conditions, and Uniform Guidance.
● Create Grant Info Sheets from grant agreements or contracts. Share with appropriate
departments to ensure grant compliance requirements are implemented.
● Participate in monthly grant meetings and office hours between SAMHSA program staff
to ensure open channels of communication about grant procedures and updates.
Public Health and Wellness Responsibilities
● Participate in state and national conferences to pursue ongoing education pertinent to
grant objectives.
● Collaborate on the formulation of the Wellness Center's Strategic Plan, with a special
focus on mental health concerns of students, faculty, and staff.
● Utilize a Public Health Framework to research, establish, and carry out data-driven best
practices.
● Gather, analyze and present data regarding Wellness Center initiatives and mental
health training.
● Provide effective oversight, guidance, and advice to the Certified Mental Health Peer
Educator Team while adhering to the best practices and ethical principles in the field.
● Responsible for assisting the Wellness Center Director with various tasks as assigned,
which may include but are not limited to, developing and implementing policies and
procedures, conducting assessments and collaborating with stakeholders.
● Demonstrate a sound understanding of the theoretical and practical aspects of mental
health education and counseling, and possess strong interpersonal and communication
skills to effectively interact with diverse groups of individuals.
Qualifications
Minimum Education
● Bachelor's degree in Public Health, Education, Grant Management, or a similar field
Preferred Education and Certifications
● Master's Degree in Public Health, Higher Education, Grant Management, or similar field
● Mental Health First Aid Instructor Certification
● QPR Instructor Certification
Minimum Experience
● 3+ years of experience in an educational or non-profit setting
● Previous grant and contract experience desired
● Proven interpersonal skills including the ability to build relationships, solve problems,
manage conflict, and exercise sound judgment.
● Ability to structure and prioritize tasks, projects, and deadlines in a fast-paced evolving
environment.
● Ability to set, meet, and manage goals and deadlines.
● Ability to work effectively in collaboration with diverse groups of people.
● Commitment to develop equity skills and cultural competence.
● Proven initiative, problem-solving, and critical thinking skills. Ability to work
independently.
● Experience working with diverse communities and commitment to supporting all
members enrolled in our programs.
● Strong technology skills. Ability to utilize video conferencing effectively. Ability to
troubleshoot technology issues and identify solutions to technology challenges.
● Experience with Google and MS Office Suite
This position requires the ability to:
● Travel locally and statewide as needed to attend meetings
● Communicate effectively with people/groups in multiple settings within and outside the
organization
● Effectively utilize existing and emerging technology to achieve the required results
● Transporting of moderately heavy objects up to 25 pounds
Prerequisites:
Employment in this position is conditioned upon successful completion of a background check,
which may include criminal background checks, reference checks, verification of work history,
verification of any required academic credentials, licenses, and/or certifications, a motor vehicle
check, verification of a DOT certification, a credit check, employment eligibility verification,
and/or a pre-employment physical. Whether a background check is deemed completed will be
at the sole discretion of St. Olaf College.
Please note that St. Olaf College reserves the right, at
its sole discretion, to conduct periodic background checks.
Disclaimer:
This job description is for general information purposes. It is not intended to list all duties and
responsibilities of the position. This job description is subject to change at any time.
St. Olaf College