Position Location: Irvine, KY
Department: Human Resources
Reports To: Facilities Maintenance Manager
Job Band: Business Support
This position is responsible for developing and managing processes and procedures related to meeting and special event management. Operates, perform minor maintenance and source audio visual equipment to enhance all meetings at Supply Chain Operation Center (SCOC). new ideas, perspectives, and options to the team.
Develop, communicate and maintain SCOC Event Management Process, including but not limited to CarharttNow.
Partner with the business to determine support needed for successful meeting preparation and execution (i.e. room set-up, catering, materials in conference room).
Responsible for developing a catering database for all catering orders at the corporate office, including determining approved vendor lists and potential discounts with vendors.
Assist management of office-wide events
Maintain an Audio Visual (AV) equipment as well as troubleshoot system issues and partner with IS on solutions.
Stocks conference room with all necessary materials (i.e. white-board markers, cleaning supplies, etc.).
Ensure that UPS and mail is processed daily.
Assist in preparation of SCOC events budget.
Complete additional administrative duties when called upon, updating of phone listings; ordering business cards and preparing nameplates, etc.
Ensure the kitchenettes and guest restrooms are maintained and fully stocked prior to and after meetings or events.
Coordinate with (Payroll/Benefit Clerk or Receptionist) on ordering of supplies needed for conference rooms.
Act as backup to Receptionist for answering all incoming calls, greeting visitors in a prompt and courteous manner and handling of administrative duties, as assigned.
All other duties as assigned
Bachelor's Degree Preferred
Equivalent work experience may be considered in lieu of degree
Required Skills and Experience
High school diploma.
Bachelor's degree preferred.
4 years of administrative or receptionist experience.
2 years of event planning and execution preferred.
Strong audio visual technology knowledge preferred.
Ability to multi-task.
Ability to handle confidential situations professionally.
Excellent written and oral communication skills with the proven ability to communicate with all levels including management and retail partners.
Outstanding organizational skills with demonstrated ability to prioritize workload and attention to detail.
Strong working knowledge of Microsoft Office
Moderate Lifting (30-40 lbs.)