Medication Services Coordinator

Essential Function

The Medication Services Coordinator is responsible for medication room related services at the assigned facility. This includes providing day to day provision of medication administration, PCP care coordination services, as well as quality assurance and oversight of the medication services performed on site. This position involves program procedure development and treatment plan implementation of an established population of individuals with severe and persistent mental illness.

Essential Responsibilities

This position description is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position. Management reserves the right to modify, add or remove duties as necessary.

• Manage the administration, documentation, and evaluation of the medication management program. Train, coach, and consult with all employees who dispense medication.

• Oversee medication administration room, including inventory, supply orders, tools, and materials.

• Conduct periodic audits of medication room services to ensure quality of service, and documentation compliance with all applicable internal and external regulations. Identify and recommend program improvements as necessary.

• Maintain timely and effective coordination and communication with site medical staff (LMP and nurse); schedule resident appointments, follow through on medication orders, coordinate client consultations, and disseminate key treatment issues to Alberta Plaza team.

• Provide leadership and primary oversight for MAR completion, Cycle Fill documentation/ordering, pharmacy coordination and communication, as well as narcotic medication handling procedures.

• Schedule medical services appointments, with primary care providers, specialists, dental services, and hospital/E/Ds.

• Coordinate with LMP, and clinical leadership for effective provision of self-administered medication education and skills building curriculum for all residents, including provision of direct training to residents.

• Facilitate program goals and development, while meeting productivity and program expectations, and operating within the program budget.

• Collaborate with program leadership and applicable community partners to develop and implement the regulations, policies, and procedures under which the program operates.

• Maintain knowledge of, ensure compliance with, and review all applicable federal, state, county, and city regulations and approved internal policies and procedures.

• Document all services in a professional manner using the agency EMR system.

• Carry partial or total responsibility for developing and implementing assigned operational functions within the medication room.

• Provide positive role modeling and mentoring to peers while fostering a client centered approach by developing, maintaining, and advancing the consistent use of clinical best practices.

• Participate in program development and trainings.

• Provide input on programmatic documentation/ procedural requirements.

• Provide oversight and continuity of care, as well as communication and task assignment during all staff/team meetings, shift changes, and related procedures. Coordinate with oncoming shift regarding resident concerns, building/program needs, and any issues relevant to ensure the smooth operation of the program.

• Provide input toward the therapeutic treatment plan in collaboration with the case manager.

• Complete annual employee training requirements on a timely basis as indicated in the licensing requirements for the facility as well as agency requirements.

• Assist in crisis situations as appropriate, following emergency protocols/procedures and coordinating with the treatment team with interventions which support a trauma informed environment for clients/residents and staff.

• Demonstrate responsibility for safety of consumers and/or residents, staff and property; is familiar with fire regulations and evacuation procedures.

• Is able to perform CPR, First Aid, and properly use AED equipment. CPR/ First Aid certifications are required and must remain current.

• Coordinates with oncoming shift regarding resident concerns, building/program needs, and any issues relevant to ensure the smooth operation of the program.

• Adhere to mandatory abuse reporting laws and HIPAA requirements.

• Remain awake on all shifts

• Perform other duties as assigned.

Role Specific Responsibilities:

• May have responsibility for the medication budget.

Qualifications

Education:

Bachelors degree in a behavioral science field from an accredited college or university or three years of full time professional experience working with adults with severe and persistent mental illness. Demonstrate the competencies to become credentialed as a Qualified Mental Health Associate (QMHA), as outlined in OAR 309-016-0005.

Experience:

Experience working with adults with severe and persistent mental illness preferred.

Specialized Knowledge, Skills and Abilities:

• Understanding of components of maintaining a Trauma Informed Care environment

• Operate computer hardware and software at a level needed to effectively perform job functions

• Ability to enter and retrieve data

• Ability to prepare simple reports

Other:

Possess a valid drivers license, three year driving history; clean driving record, ability to pass Driver Motor Vehicle (DMV) check and complete the Cascadia online Defensive Driving course.

Ability to perform CPR, First Aid, and properly use AED equipment. CPR/ First Aid certifications are required and must remain current.

Cascadia is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you need assistance or an accommodation due to a disability, you may contact us at 503.963.7654 or peopleandculture@cascadiahealth.org