Medical Team Administrative Assistant

Ranken Jordan Pediatric Bridge Hospital Maryland Heights , MO 63043

Posted 5 months ago

Ranken Jordan is the country's first pediatric bridge hospital. Inpatients and outpatients with complex medical conditions, injuries and illnesses come to our one-of-a-kind facility from throughout the region to get better faster and prepare for the transition back to home.

We are GROWING and we are looking for amazing new EMPLOYEES like you!

A Peek Behind the Room Divider:

  • Founded in 1941 by Mary Ranken Jordan who implored her staff to "...consider the children, first, in all that we do." These words still guide every employee, every day.

  • Our guiding mission is to help kids and their families' transition from hospital to home. That means we practice world-class pediatric medicine to treat the symptoms but we also train parents and caregivers to provide a high-level of care at home so patients continue to progress after discharge

  • "Care Beyond the Bedside" means that our kids receive their therapies and rehab away from their rooms and out of their beds as much as 70% of the day. The rest of the time, they are playing just being kids in our state of the art facility designed to inspire children!

  • In 2002 we opened our current 34 inpatient hospital in Maryland Heights, MO.In 2018 we opened a 78,000 sq. ft. addition to double our inpatient beds to 60+ and expand our outpatient practice.

  • We also offer Community Programs that provide wonderful recreational and educational programs for all kids and their families...at no charge!

JOB SUMMARY:

Ranken Jordan is hiring for a Medical Team Administrative Assistant. The hours for the position are Monday-Friday 8:00 am-4:30 pm . In this position you would organize and manage the daily operational functions of the Medical Team. Serve as the lead resource of the department and collaborates with others to support the delivery of quality medical services. Be responsible for the administrative needs of Medical Team Leadership including serving as their liaison with other departments, external referral sources, and the public.

Blood Borne Pathogen Exposure: No

DUTIES & RESPONSIBILITIES:

  • Provides administrative support to the Medical Staff Administrator and Chief Medical Officer.

  • Includes, but not limited to, calendar maintenance, meeting planning and scheduling, preparation of reports/presentations, conference registration, and arranging travel as needed.

  • Serves as a liaison between Medical Team Leadership and external referral sources and the public assuring excellent customer services on behalf of the Medical Team and Ranken Jordan at all times.

  • Responsible for creating and maintaining the Medical Team schedule, partnering with the Medical Staff Administrator to finalize.

  • Ensures physician and nurse practitioner coverage is done fairly with regard to working proper FTE, adequate coverage on all shifts, fair distribution of on-call and weekend/holiday shifts.

  • Prepares and disseminates Medical Team monthly calendars reflecting Medical Team schedule

  • Manages Medical Team schedule changes.

  • Ensures changes to physician and nurse practitioner coverage is reflected on the monthly calendar.

  • Communicates changes to physician on-call coverage as necessary.

  • Facilitates meetings of all Medical Team committees, and other committees as assigned.

  • Includes, but not limited to, meeting scheduling, development of agendas, and taking and transcribing minutes.

  • Coordinates educational experiences for external students, residents, and fellows with the Medical Team.

  • Manages Medical Team special events, including preparation of presentations and handouts, meeting room setup, technology needs, food ordering/set-up, and monitors activities during special event to ensure event activities progress as intended.

  • Responsible for clerical duties of the department.

  • Includes, but not limited to, monitoring and ordering office supplies, preparing and facilitating internal and external communication and correspondence, answering and processing Medical Team phone calls in a prompt and courteous manner, receipt reimbursements, and sorting and distributing departmental mail and facsimiles.

  • Manages physician times studies and physiatry consultation billing.

  • Maintains records of continuing education/continuing medical education for Medical Team members.

  • Tracks physician and nurse practitioner CPR, PALS and CPI certifications for expiration and facilitates renewals as needed.

  • Assists in on-boarding process for new providers.

  • Maintains a working knowledge of the Medical Staff Bylaws, Medical Staff Rules and Regulations and departmental policies.

  • Respects and maintains confidentiality of information.

  • Other duties as assigned.

QUALIFICATIONS AND SKILLS REQUIRED:

Bachelor's degree preferred. Three to five (3-5) years experiences in the medical services field preferred. Three to five (3-5) years administrative experience preferred. Excellent communication skills (both written and verbal), computer skills (Microsoft Office Suite) and organizational skills. Ability to take initiative with a positive and proactive approach to problem solving. Must demonstrate assertiveness and strong decision-making skills. Experience with creating schedules and computerized time and attendance system a plus. A forward thinker with the ability to anticipate needs and multi-task in a fast-paced environment.

PHYSICAL DEMANDS:

These include stooping, kneeling, crouching, reaching, grasping, pulling, pushing, standing, carrying, and lifting of light loads (up to 35 lb.).

Ranken Jordan is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

The Ranken-Jordan Home for Convalescent Crippled Children


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Medical Team Administrative Assistant

Ranken Jordan Pediatric Bridge Hospital