Medical Student Ed Coord

Rush University Medical Center Chicago , IL 60602

Posted 4 months ago

Medical Student Ed Coord

The Assessment Coordinator is responsible for implementation of activities related to assessment in the Rush Medical College curriculum. In addition to providing administrative support, the coordinator is responsible for the execution of all elements of the Assessment program. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Position Responsibilities:

  • Serves as chief proctor during the administration of assessments.

  • Schedules ancillary proctors for the administration of assessments.

  • Ensures payment processing for independent contractors including using standard contracts, purchase requisitions and related documentation, and check requests.

  • Coordinates the procurement and provision of resources for all assessment events (personnel, room reservations, equipment).

  • Makes alternative assessment administration and proctoring arrangements for students with disability accommodations.

  • Coordinates student, staff, and faculty scheduling for all assessment events, which includes distributing schedules and communicating with relevant stakeholders when their attendance is required.

  • Reviews student grades for completion and uploads them to appropriate databases. Assists in the transmission of grades to students, staff, faculty, administrators, and Registrar.

  • Schedules meetings, reserves rooms, sends out notices, creates agendas, develops action items/minutes, and provides other administrative support for assessment-related meetings and committee work (e.g., standard setting, item writing, faculty training, assessment performance review, blueprinting).

  • Assists in the generation and production of the MSPE including proofreading and ensuring the accuracy of assessment-related data.

  • Tracks student progress through completion of all internal assessments (including Firecracker). Reviews assessments for completion. Communicates with appropriate stakeholders about students who missed/will miss assessments and coordinates accommodations/make-ups sessions to ensure all students complete all specified assessments.

  • Manages the registration process for USMLE Step 1, Step 2 CK and Step 2 CS. Ensures that all students are registered in accordance with OMSP and COSEP policies.

  • Harvests and cleans data from a variety of assessment platforms (e.g., Examsoft, Oasis, SurveyGizmo, Poll Everywhere).

  • Works with faculty and staff to prepare assessment-related materials. Manages the iterative collection and distribution of drafts of blueprints, assessment items, rubrics, policies, and procedures. Ensures that stakeholders have the appropriate materials, resources, and information to efficiently and effectively prepare, deliver, and analyze assessments.

  • Manages all administrative functions involved with item banking, including entering and organizing items in Examsoft, tagging, and managing item revisions.

  • Assembles student-facing versions of assessments for deployment using appropriate electronic and analog platforms.

  • Coordinates complex timelines to facilitate the progression of assessment construction, administration, and reporting. Communicates with appropriate stakeholders about relevant deadlines and continuously monitors compliance with those deadlines.

  • Collects, stores, updates, and disseminates assessment-related documents (e.g., policies, procedures, protocols, rubrics, performance reports, grade sheets) to a variety of stakeholders (students, faculty, staff, administration).

  • This position will require some evenings and weekends.

  • Other relevant duties as assigned.

Position Qualifications Include:

  • High school diploma or equivalent required.

  • Any combination of two years of work experience and college level course work required.

  • Bachelor's degree and two years of relevant work experience preferred.

  • Proficiency in Microsoft Office Suite (Word, Access, PowerPoint and Excel) and Adobe Acrobat Professional.

  • Excellent organizational skills and attention to detail required.

  • Strong planner and independent problem solver who can readily adapt to change in the workplace.

  • Excellent verbal and written communication skills and the ability to exhibit a professional, courteous manner when communicating with medical students, faculty and staff preferred.

  • Strong interpersonal and customer service skills and a positive attitude preferred.

  • Promotes a positive and productive environment, encouraging teamwork and communication and demonstrating a collaborative and innovative attitude toward the Program.

  • Ability to prioritize appropriately and meet deadlines, set goals, manage multiple complicated tasks and work with minimal to no supervision.


The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Company Highlights:

  • Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.

  • Rush has been named one of the 100 Top Hospitals in the country by Truven Health Analytics three times.

  • Rush University Medical Center is a four-time Magnet facility, the highest recognition given for nursing excellence. Rush was also the first hospital in Illinois serving adults and children to receive Magnet status.

  • Rush is an academic health system comprising Rush University Medical Center, Rush Copley Medical Center and Rush Oak Park Hospital.

  • Rush offers a competitive salary, and valuable healthy living benefits including: health, dental and vision to help you maintain and improve your health. Rush also offers several ways to invest in your future.

  • For the ninth consecutive year, Rush has been named a leader in LGBT health care equality in the Healthcare Equality Index (HEI) report.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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  • 2019 rush university medical center


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Medical Student Ed Coord

Rush University Medical Center