Medical Staff Office Assistant (16 Hours)

Day Kimball Hospital Putnam , CT 06260

Posted 2 months ago

Job Title: Medical Staff Office Assistant

Department: Medical Staff Office

Hours: 16

Shift: 1st

Job Summary:

The Medical Staff Office Assistant works under the direction of the Medical Staff Services Manager to assure the efficient and timely processing of new applicants, reappointment's, and other Medical Staff Office/Library duties as assigned.

Essential Responsibilities:

  • As assigned by Medical Staff Services Manager, assists in all credentialing procedures of Medical Staff and Allied Health Professional Staff (nurse anesthetists, nurse practitioners, midwives, physician assistants, locum tenens, etc).

  • Assists in followup/channeling of applications (processing, proctoring, granting temporary privileges, advancement, preparation of Credentials Committee agenda).

  • Assist in the coordination of all Medical Staff activities: gather pertinent data for department/ committee meetings and prepare associated agendas; plan/maintain master calendar and distribute to Medical and Hospital departments.

  • Provide clerical support for the CME program under the direction of the CME Medical Director.

  • Knowledgeable of Joint Commission standards as they pertain to medical staff credentialing.

  • Work with Medical Staff Services Manager to assure deadlines are met in accordance with Bylaws and Rules & Regulation, and other Medical Staff functions, coordinate and prepare correspondence.

  • Assure the accuracy of physician credentials files and peer review files, both paper and computer, and pertinent information needed (licenses, malpractice insurance policies, records of medical education credits).

  • Notify physicians when licenses and malpractice polices are soon to be expiring.

  • Answer inquiries regarding Medical Staff physicians (past/present) from back files

  • Participate in Orientation Program for new medical staff members.

  • Participate in the preparation of a yearly budget.

  • Knowledge of computer functions (word processing, spreadsheets, credentialing programs).

  • Demonstrate and supports the philosophy and expectations of C.A.R.E. (Courtesy, Attitude, Respect, Enthusiasm).

  • Demonstrates competency in utilizing resources to accommodate cultural needs of customers such as dietary, religious and language needs.

  • Demonstrates efforts to maintain and improve job specific competencies. Incorporates new knowledge into practice.

  • Participates in continuous quality improvement activities.

  • Remains flexible in work schedule in order to provide the most effective and efficient support for the department and hospital mission.

SKILLS & ABILITIES

  • Able to work with a wide variety of personalities.

  • Able to work well with physicians.

  • Maintain emotional stability and calm disposition.

  • Maintain confidentiality of all Medical Staff Office information.

  • Adapt to flexible work schedules and interruptions.

  • Ability to work with little supervision.

  • Demonstrate ability to plan, organize, direct and control flow of communication and tasks within the job duties and responsibilities.

Qualifications:

  • Must have three years in a professional support role

  • Excellent computer skills, including database management

Education:

  • Minimum of Associate's Degree or comparable work experience.

Day Kimball Healthcare is a non-profit, integrated medical services provider comprised of Day Kimball Hospital, healthcare centers in Danielson, Dayville, Plainfield and Putnam, Day Kimball HomeCare, Hospice & Palliative Care of Northeastern CT, Day Kimball HomeMakers, and Day Kimball Medical Group. Its service area includes Northeast Connecticut as well as nearby Massachusetts and Rhode Island communities. Day Kimball Healthcare's comprehensive network offers more than 1,400 employees including nearly 300 associated, highly-skilled physicians, surgeons and specialists. Its website is daykimball.org.

Day Kimball Healthcare is an Affirmative Action / equal opportunity employer committed to providing equal opportunity to all applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.


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Day Kimball Hospital