Medical Secretary

University Of Utah Medical Group Salt Lake City , UT 84101

Posted 5 days ago

Overview

This position provides secretarial and administrative support in a hospital, clinic or laboratory environment.

This position is not responsible for providing care to patients.

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission. EO/AA

Responsibilities

  • Provides administrative support to clinicians, supervisors and departments by coordinating calendars, scheduling meetings and appointments.

  • Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials.

  • Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.

  • Schedules patients for laboratory tests, medical examinations and consultations.

  • Prepares and maintains accurate and orderly patient medical records.

  • Arranges or assists in arranging patient transportation.

  • Assists patients, patients' families, referring physicians, and third party carriers to resolve patient related issues, including explaining various types of medical insurance plans.

  • Obtains pre-certifications as required by patients' health care plan or managed care provider when needed.

  • Provides additional general office and clinical support such as answering phones and responding to calls, greeting and directing visitors/patients, filing, copying, making travel arrangements and opening and processing mail.

Knowledge / Skills / Abilities

  • Ability to perform the essential functions of the job as outlined above.

  • Demonstrated organizational, human relations, and effective communication skills.

  • Knowledge of medical terminology.

  • Strong word processing and spreadsheet software skills.

  • The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance.

  • Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care.

  • Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.

QualificationsQualificationsRequired

  • Four years secretarial experience or equivalency.

  • Successful completion of medical software training may be required by a certain date within some departments.

Qualifications (Preferred)Preferred

  • Two years of experience in a hospital, clinic or laboratory setting.

  • Patient registration or related field.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

  • This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical RequirementsLifting, Listening, Manual Dexterity, Sitting, Speaking, Standing, Walking


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Medical Secretary

University Of Utah

Posted 1 week ago

VIEW JOBS 11/5/2018 12:00:00 AM 2019-02-03T00:00 Details Open Date 09/07/2018 Requisition Number PRN18286B Job Title Medical Secretary Working Title Medical Secretary Job Grade UGR FLSA Code Nonexempt Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary M-F 8-5 VP Area U of U Health - Academics Department 00261 - Otolaryngology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 15.00 to 23.00 Close Date Open Until Filled Yes Job Summary Provides secretarial and administrative support in a hospital, clinic or laboratory environment. Responsibilities 1. Provides administrative support to clinicians, supervisors and departments by coordinating calendars, scheduling meetings and appointments. 2. Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials. 3. Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology. 4. Schedules patients for laboratory tests, medical examinations and consultations. 5. Prepares and maintains accurate and orderly patient medical records. 6. Arranges or assists in arranging patient transportation. 7. Assists patients, patients' families, referring physicians, and third party carriers to resolve patient related issues, including explaining various types of medical insurance plans. 8. Obtains pre-certifications as required by patients' health care plan or managed care provider when needed. 9. Provides additional general office and clinical support such as answering phones and responding to calls, greeting and directing visitors/patients, filing, copying, making travel arrangements and opening and processing mail. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications High school diploma or equivalency and four years secretarial experience or equivalency required; knowledge of medical terminology; strong word processing and spreadsheet software skills; demonstrated organizational, human relations, and effective communication skills also required. Preferred: Two years of experience in a hospital, clinic or laboratory setting. Patient registration or related experience also preferred. This position is patient sensitive. Preferences Type Benefited Staff Special Instructions Summary Additional Information The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran's status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu . The University is a participating employer with Utah Retirement Systems ("URS"). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University's Benefits Department at (801)581-7447 for information. This position may require the successful completion of a criminal background check and/or drug screen. We protect our patients, coworkers, and community by requiring all patient care employees to be immunized according to CDC standards. All patient care employees must receive the following vaccinations: * MMR * Tdap * Varicella * 2-step TB * Annual Influenza * Hepatitis B for some jobs Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. University Of Utah Salt Lake City UT