Medical Records Unit Clerk

NHC Oak Ridge Oak Ridge , TN 37831

Posted 2 weeks ago

Medical Records Unit Clerk

Full Time, Monday- Friday, Day Shift (8:30 a.m. 5 p.m.)

Position Summary:
This position assists the Health Information Technician/Practitioner and/or Nursing Department with clerical responsibilities.

Education: High school graduate or equivalent.

Experience: Previous experience working as a Medical Coder preferred

Licensure/Certification: Certified Coder Certification preferred

About NHC Oak Ridge: Since 1978, NHC HealthCare, Oak Ridge continues to provide quality rehabilitative and long-term care in a warm, personalized manner. Ours is a flexible, interdisciplinary approach to health care, centered around caregiver compassion delivered in a comfortable home-like setting. We deliver a full range of extended health care services designed to maximize the well-being and independence of our patients. Our licensed, 24 hours a day skilled nursing center has 108 beds and we provide a wide array of therapeutic, rehabilitative and continuing care services.


This position assists the Health Information Technician/Practitioner and/or Nursing Department with clerical responsibilities.


Health Information Technician/ Practitioner


  • High school graduate or equivalent

  • Previous experience working as a Medical Coder or a graduate of a Certified Coder preferred.

  • Ability to effectively communicate with the medical staff and allied health partners.

  • Ability to follow established procedures and to suggest changes for smoother operations.

  • Personal attributes to include neatness, accuracy, and attention to detail.

  • Pleasant and cooperative.


  • Ability to read, write, hear and communicate adequately to complete job duties and responsibilities

  • Ability to move throughout center without assistance

  • Must be able to see adequately enough to read hand written medical records


Are determined by the center and may include, but are not limited to the following:

  • Upon admission and periodically (not less than monthly), quantitatively analyze the medical records to assure completeness, accuracy, and internal consistency while the patient is in the center.

  • Prepare and assemble the medical record on admission, prepare labels for charts and room, complete heading on all forms, stock necessary forms under the appropriate tabs.

  • Notify the Medical Record Practitioner upon admission and then every two weeks of any transfer data not received

  • Assist the medical staff and allied health personnel in updating the records

  • Maintain the flow of reports to the in-house medical records

  • Maintain Overflow File by removing outdated forms from the chart holder at the nursing station

  • Arrange the medical record in the proper discharge order upon dismissal of the patient

  • Forward the medical record to the Health Information Department for further processing upon dismissal of the patient

  • Assist with MDS system as instructed.

  • Answer the telephone and relay messages

  • Check to see that orders are processed properly

  • Request laboratory, x-ray and/or special tests and see that reports are received

  • Notify all departments of admissions, transfers, and/or discharges.

  • Transfer medical records, as well as overflow records, to the proper nursing station when a new patient is moved from one room to another.

  • Other duties as may be assigned from time to time.

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Medical Records Unit Clerk

NHC Oak Ridge