Medical Records Coordinator

Wesley Enhanced Living Philadelphia , PA 19107

Posted 5 days ago


Do you aspire to enhance the lives of others while enjoying a positive work environment?

Wesley Enhanced Living (WEL) is dedicated to making a compelling difference in the lives of our residents through providing excellence and innovation in aging services. If you are looking for an inspiring and rewarding workplace, Wesley Enhanced Living is a great place to be!

Wesley Enhanced Living is a retirement community providing Independent Living, Personal Care, and Skilled Nursing services to senior adults. We are seeking individuals whose values align with Wesley Enhanced Living's values of Grace, Honor, and Integrity. Ideal candidates will be:

  • Kind and Compassionate

  • Honest and Trustworthy

  • Committed to Moral and Ethical Principles

  • Driven to Provide Enhanced Living to Our Residents

Wesley Enhanced Living is working to set a new paradigm in aging services by always doing the right thing and we need YOU to help us discover new ways to achieve this goal.

Discover the Art of Living and Working WEL


The Medical Records Coordinator utilizes knowledge of medical terminology and ICD-10 coding principles. Must have the ability to work with details and be discrete in use of confidential information. Effectively communicates and maintains good working relations with the Executive Director, Director of Nursing, Physicians, Nurses, and other allied health personnel. This individual must be certified as either a Registered Health Information Administrator (RHIA) or a Registered Health Information Technician (RHIT).

Medical Records Coordinator essential duties and responsibilities include, but are not limited to:

  • Analyzes and evaluates health records according to established criteria along with Facility policies and procedures

  • Controls Health Record Identification and Storage.

  • Handles Correspondence and Medocolegal Aspects of Health Information.

  • Maintains the Facility's System of Diagnostic Classification.

  • Has full understanding and use of the electronic medical records systems and processes

  • Serves as a trainer for other staff in the use of electronic medical record documentation and use

  • Assists Facility Personnel and Medical Staff.

  • Performs Other Duties as Assigned.

  • Checks records for completeness, accuracy, timeliness, and internal consistency while the resident resides in the facility.

  • Audits records for completeness, accuracy, and internal consistency following resident discharge.

  • Conducts audits of staff compliance with documentation in accordance with facility's policies, in a timely manner as directed by management.

  • Conducts focused audits on special areas of documentation as directed

  • Routinely reports results of all audits to the Director of Nursing, Executive Director

  • Assist the medical staff by providing data from health records for continuous quality improvement efforts.

  • Completes statistical reports on the facility operations for licensing, approving and accrediting agencies

  • Coordinates Medical Director Visits and review of facility documentation issues during visits.

  • Displays data for Quality Assurance Committee

  • Serves as data recorder for Quality Assurance Committee

  • Acts as a resource person on information management to staff, contract providers, and vendors.

  • Codes admitting diagnoses according to the chosen classification system

  • Sequences codes to achieve the maximum allowable reimbursement.

  • Ensures currency of facility coding books.

  • Maintains appropriate registers and indices according to the needs of the facility.

  • Maintains necessary tickler scheduling files to expedite the completion of health record documentation (e.g. audit scheduled MDS completion, CXR, H&P's, etc.)


Related Experience: Two years experience in health record processing and maintenance preferably in long term care

Education or Degree Requirements:High School Diploma or GED; Associates of Arts with a concentration in Health Care Administration/Medical Records preferred

Licenses, Certifications, Registrations: Must be certified as either a Registered Health Information Administrator (RHIA) or a Registered Health Information Technician (RHIT)

A Drug-Free Workplace . Equal Opportunity Employer

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Medical Records Coordinator

Wesley Enhanced Living