Medical Records Coordinator

Lighthouse Behavioral Health Solutions (LBHS) provides individual, outpatient, intensive outpatient, partial hospitalization, residential, psychiatric services, and medication assisted treatment for mental health and substance abuse treatment needs. We are a treatment facility that prides itself in a welcoming and compassionate approach to substance use and mental health treatment. We believe our clients can achieve recovery and be valued community members through positive engagement and meaningful participation in treatment.

Our Goal:

Our comprehensive approach to addictions treatment provides a continuum of care that begins with asking for help and continues through to ongoing peer support. In addition to our state-of-the-art treatment facilities and peer support centers across Central Ohio, we work to remove barriers and promote access to care through our integrative approach and evidence-based clinical treatment.

Join our exciting and fast-growing company in which you will have an impact on improving people's lives! Lighthouse Behavioral Health Solutions (LBHS) is looking for quality candidates who are pursuing professional growth in a supportive environment and can thrive in a collaborative team-focused culture.

• 9 Paid Holidays

• Paid Time Off

• Sick Time Off

• Paid continuing education opportunities

• Paid parental leave

• Medical/Dental/Vision

• 401(k)

• Life Insurance

Position: Medical Records Coordinator

Reports to: Director of Compliance and Quality Assurance

Job Summary: The medical records clerk is responsible for managing and maintaining patient medical records. This includes ensuring the accuracy, confidentiality, and accessibility of patient information in compliance with relevant laws and regulations. Responsibilities revolve around organizing, maintaining, and updating patient records in compliance with relevant regulations and standards, such as HIPAA. The Medical Records Clerk works closely with providers, administrative staff, and other professionals to facilitate the efficient flow of information while upholding strict confidentiality protocols.

Duties and Responsibilities:

Duties include, but are not limited to:

• Manage patient records, incoming records from referrals, medication preauthorization, and any other request for records

• Enter patient information into electronic health record (EHR) systems accurately and in a timely manner. Update records with any changes or additions as required.

• File incoming documents into appropriate patient records, maintaining an organized filing system and required tracking of requests. Retrieve records promptly when requested by authorized personnel.

• Perform regular audits of patient records to verify accuracy and completeness. Address any discrepancies or issues promptly and follow up as necessary.

• Adhere to strict confidentiality guidelines and protect patients' privacy by maintaining the security of medical records.

• Collaborate with providers, administrative staff, and other team members to ensure smooth workflow and timely access to patient records. Respond to inquiries and requests for information professionally and promptly.

• Dispose of outdated or obsolete records in accordance with retention policies and legal requirements.

Required Experience/Certifications:

• Valid State of Ohio Driver's License and insurance

• High School Diploma or equivalent.

• 2 years of relevant experience

Desired Experience/Certifications:

• Associate or bachelor's degree in healthcare administration or related field

• Prior experience in medical records management, preferably within a behavioral health or psychiatric setting

• Familiarity with electronic health record (EHR) systems and proficiency in data entry

Lighthouse is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, sexual orientation, disability status, genetics, gender identity and/or expression, protected veteran status, or any other characteristic protected by federal, state, or local law.

LBHS adheres to Title VII of the Civil Rights Act as amended, Ohio Civil Rights Act, and all applicable rules and regulations. LBHS is an equal opportunity employer.