Medical Records Clerk

Our Mental Hygiene Unit (Hauppauge) is currently seeking a Medical Records Clerk to join our team.

Under general supervision, an employee in this class performs specialized clerical work with some technical responsibility in the classification and maintenance of medical case history files and the compilation of related statistical reports. Work is performed under the supervision of a medical supervisor who is available for consultation. Performance is evaluated through the review of medical records maintained.

Does related work as required.

KEY ELEMENTS OF THE ROLE:

• Receives, files and reviews medical records for consistency and completeness

• Contacts various offices in order to alleviate problems with incomplete or incorrect forms so that records can be completed

• Answering basic and routine telephone

• Compiles and maintains statistical reports based on medical records kept

• Conducting client health insurance verifications

• Various medical record keeping and clerical duties as assigned

• Complete tasks as assigned by the Supervisor

Salary: $35,000

• This position does not offer relocation assistance at this time

Sponsorship is not available for this role

OPEN COMPETITIVE

MINIMUM QUALIFICATIONS:

Graduation from a standard senior high school or possession of a high school equivalency diploma, and two (2) years of medical clerical experience.

NOTE: Additional education from a college with federally-authorized accreditation or registration by NY State, or education from a technical school in medical coding, billing, or a related field, will be substituted for experience on a year-for-year basis.

ADDITIONAL POSITION DETAILS:

• Good knowledge of medical record keeping principles and practices including familiarity with standard nomenclature and classification

• Good knowledge of medical and anatomical terminology and disease etiology required for the proper classification and maintenance of medical case records

• Ability to make arithmetic computations and tabulations accurately and with reasonable speed

• Ability to prepare statistical reports based on the analysis of medical records

• Physical condition commensurate with the demands of the position.

BENEFITS:

• Full Medical for member and qualifying dependents through Suffolk County Employee Medical Health Plan: Employee contribution: 2.4% of base salary (or a minimum of $1,500 per year)

• Tuition reimbursement available for work (approval based) related continued education.

• Flexible Spending Account (employee contribution) is available for Dependent Care $5,000 Maximum and Health Expenses $2,850 Maximum

• 13 Calendar year holidays: New Year's Day, Martin Luther King Day, Lincoln's Birthday, Washington's Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Election Day, Veterans Day, Thanksgiving Day, Christmas Day.

• Vacation Time: During the first year, employees are entitled to 10 Vacation days, earned at the rate of 2.75 per pay period totaling 10 days annually. Employees continue to earn vacation days in accordance with the schedule, reaching a maximum of 30 days per year. Unused vacation time rolls over each year until a maximum of 420 hours.

• Sick Time: Earned at the rate of 1/2 day per pay period totaling 13 days annually. Unused sick time rolls over each year, with no maximum rollover.

• Personal Leave: An employee granted 4 days of personnel leave each year. Employees receive 7.5 hours on their 1st day and will accrue one additional day every quarter. After employee first anniversary, 28 hours of personal days will be frontloaded at the beginning of each year worked. Unused personal time rolls over into sick each year with no maximum rollover.

• Salary: Step increase every 12 months on July 1 completed year of service in addition to contractual raises through 2024.

• Membership in the New York State Retirement Pension System 5 year vested. In order to retire with Health benefits you need to work 10 continuous years with the county and be 55.

Suffolk County Municipal Employees Benefit Fund.

• Short Term and Long Term Disability

• Dental and optical coverage

• Annual Prescription, hearing aid and specialist co-pay reimbursement

• All Members receive $70,000 of guaranteed life insurance at no cost.

• Financial and Retirement planning assistance

• Tax preparation reimbursement

• Legal assistance benefits

• Bereavement and survivor death benefits

• Identity & Fraud Protection

This Role Is A Provisional Appointment

A provisional appointment, which occurs only in the competitive class, is a temporary appointment to a position for which no eligible list exists or for which an eligible list exists with fewer than three candidates who are willing to accept the position. In order to become permanent, the employee who is provisionally appointed must take the next examination for the position in question. The appointment to the position is then made from among the three highest scoring passing candidates who indicate their willingness to accept the position. Civil Service law does not compel the appointing authority to choose the provisional employee should he or she be one of the three candidates

Additional details regarding a Provisional Appointment can be reviewed at:

https://www.suffolkcountyny.gov/Departments/Civil-Service/faqs

Suffolk County's Commitment to Diversity, Inclusion & Equity:

• Our focus is to promote, support, and implement the County-wide diversity and inclusion strategic plan.

• We achieve results in all our responsibilities through the use of diversity and inclusion best practices.

• We maintain a familiarity with Diversity & Inclusion trends and best practices.

Suffolk County is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.